A City based Law Firm is recruiting for a Legal Secretary to join their market leading, internationally recognised Commercial Litigation team. This is a full-time, permanent position.

This role is perfect for a Legal Secretary who thrives in fast-paced and dynamic team, and prides themselves on the service they provide. We are seeking someone with established Legal Secretary (ideally at least four years) experience in a fast-paced law firm environment.

About Us

Our culture is widely-recognised as one of the best in City law, built on trust, collaboration, and mutual respect. Joining us, you will be part of a firm which supports work/life balance, personal development, and building strong connections. With regular cross-firm socials and events (including our renowned yearly ski trip!), you will quickly feel like part of the team!

Key Responsibilities

Supporting the preparation and management of legal documents, BD and promotional materials, presentations, and correspondence related to Art & Luxury matters, from dictation, drafts, or typed documents;
Responding quickly to complete new tasks set by the team (via BigHand);
Efficient diary management for fee earners, including arranging meetings and appointments, in-person or video calls (via MS Teams);
Organising travel arrangements for business trips, in the UK and abroad;
Communicating with clients and other stakeholders, offering administrative and case-related support;
Opening, maintaining and organising team files (via iManage) to ensure information is easily accessible;
Liaise with the firm's AML team to open new matters following established procedures, liaising with the client to obtain and collate required documents;
Supporting the Art & Luxury Team's BD initiatives where possible, including updating the CRM with client information and activity (via InterAction);
Coordinate the billing process for fee-earners by opening matters (via 3E Elite), liaising with the Accounts & Finance team throughout the process for instructions, changes, and to finalise invoices;
Handling confidential information with discretion; and
Other ad-hoc duties as required.

Key Skills and Qualifications

Significant experience as a Legal Secretary in a fast-paced law firm, ideally (though not essential) within a transactional (corporate, commercial, IP, etc) or commercial litigation environment;
Exceptional organisational skills, with the ability to prioritise tasks effectively under tight deadlines;
Fast and accurate typing skills, with high standards of written English and grammar;
Strong communication skills, both written and verbal, with an emphasis on client service;
Proficiency in Microsoft Office Suite and familiarity with legal document management systems or other key software's (iManage, 3E Elite, InterAction, BigHand, etc);
A keen attention to detail and a commitment to accuracy in all aspects of work;
Ability to work collaboratively in a team environment; and
Discretion in handling confidential information.

Why Join Us?

A competitive starting salary;
comprehensive pension plan;
25 days paid holiday per annum, plus additional leave for significant life events;
Option to purchase up to five additional days of holiday each year;
Life Assurance and competitive income protection scheme;
Access to Private Medical and Dental Insurance from day one;
Enhanced parental leave policies;
Employee Assistance Programme with face-to-face counselling services;
Variety of staff wellbeing initiatives including Pilates classes and subsidised gym memberships; and
A range of bonus schemes recognising referrals and client introductions.

For more information please apply directly or contact Jess at AJ Chambers!

Commercial Litigation PA