Conveyancing assistant

Our client, a law firm, is seeking to hire an Office Based Conveyancing Assistant to join their Conveyancing Team. You will be supporting their property department by preparing legal correspondence and documents as well as organising and maintaining files. The successful candidate will have a minimum of 2 years’ experience in conveyancing and will be familiar with residential conveyancing transactions from start to finish.

Duties for the Conveyancing Assistant:The Conveyancing Assistant will play a pivotal role in supporting our legal team with various administrative tasks. The ideal candidate will possess strong organisational skills to handle the day-to-day operations of a legal practice. This position requires proficiency in managing both physical and electronic files, processing invoices, and understanding essential legal documentation.

Key Responsibilities:

• Open, label, and maintain physical and electronic files in alignment with firm protocols and best practices.
• Access and manage cases through Lender Exchange platforms.
• Prepare and manage invoices and financial statements, ensuring accuracy and timeliness.
• Conduct searches and order K16, OS1, and OS2 searches as required.
• Draft necessary legal documents including contracts, TR1 forms, mortgage deeds, and certificates of title to facilitate the request for mortgage funds.
• Stay updated on the Thirdfort process and assist clients as needed.
• Submitting SDLT returns
• Obtaining certificates of compliance, serving notices of transfer/charge, dealing with share transfers

• Responding to Land Registry requisitions
• Interpret and maintain a basic ledger, ensuring no disbursements are incurred without sufficient funds in the client account.
• Prepare and submit AP1 forms within the required priority period to meet deadlines and regulatory obligations.

• Collaborate effectively with the legal team and provide administrative support to enhance overall firm efficiency.
• Perform additional administrative tasks as required to support the department and ensure seamless operations.

Person Speciation for theConveyancing Assistant:

• Previous experience in a Conveyancing Assistant or Conveyancing Administrator role is required.
• Familiarity with the ALB system and experience with legal software tools.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and legal management systems.
• Strong attention to detail and excellent organisational skills.
• Ability to manage multiple tasks and prioritise effectively in a fast-paced environment.
• Excellent communication skills, both written, verbal and in face-to-face meetings.
• Strong problem-solving abilities and a proactive approach to administrative challenges.
• Familiarity with the Land Registry portal.

What they Offer:

• Competitive salary and benefits package.
• A supportive and collaborative work environment.
• A pleasant location in which to work with good transport links.