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Junior Legal Secretary - Employment law (Fantastic supportive law firm in the City)
This is an exciting opportunity to excel in a client facing and administratively intense role within a firm that actively strives to be the best in industry and is committed to the development of its people.
The role of a Junior Legal Secretary is primarily to support the Employment Team. As a centralised support pool for the entire Employment Team, the Junior Legal Secretary will handle all administrative and file management tasks.
This is a perfect role to build on any Legal Administrative or Team Assistant experience you have, work alongside Legal PA's and learn from the best !!!
Administrative and File Management
* Arrange meetings, book conference rooms, refreshments, check rooms prior to meeting etc. and liaise with other attendees, both internal and external
* Undertake large and small copying requests
* Bind and finish copied work as appropriate
* Scan work onto the system
* Receive and process file management requests
* Create new files on the system
* Return or add documents to existing client files
* Work with the practice management system to log and record documents
* Handle and administer closed files as requested
* Undertake all file management and file housekeeping procedures to ensure filing is constantly up to date
* Undertake all file closing procedures
* Process archive retrieval requests
* Maintain all filing and work areas in a tidy and orderly manner
* Any ad hoc duties as requested
Communication
* Take internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner
Document production
* Producing and amending correspondence, documents, reports, deeds, attachments etc. from a variety of sources, in house style and in line with the firm's specific systems/procedures
* Producing and amending PowerPoint presentations, organisational charts, mail merges, Excel spreadsheets and graphs
* Effectively using systems to prioritise and complete incoming work
* Proof reading and checking documents to ensure they are correct, in line with house style
* Keeping service users updated on the progress of their work
* Ensuring documents are produced within the required timescales
* Supporting and helping other team members by sharing system knowledge and ensuring own and others' skills are developed
Financial
* Assist with the billing and credit control process
Customer Service
* Deal with any Lawyer and Legal PA enquiries in a prompt and efficient manner
* Communicate and liaise with Lawyers and Legal PA's on file management issues
* Consistently and appropriately update service users on progress where appropriate
Personal attributes and skills
* Accurate typing speed of at least 60 wpm
* Good knowledge of Microsoft Word, Outlook, Excel, PowerPoint, research tools and other systems implemented by the firm to be able to utilise their time as efficiently as possible
* Well presented with excellent communication skills
* Highly literate and numerate with strong customer service skills
* Excellent communication, organisational and team skills, unflappable
* Excellent telephone manner and competent knowledge of telephone system
* Capable of taking initiative and developing solutions to any issues encountered, liaising with
colleagues as necessary
* Flexible and enthusiastic self-starter
* Able to work alone as well as within a team
* Attention to detail, ability to retain high concentration levels for extended periods of time
* Ambitious to progress career and deliver quality work output at any time
