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An exciting new role in the City has arisen for an experienced Legal PA to join a top 100 law firm on a full time basis dealing with transactional work within a litigation setting.
The role will support the fee earners with a range of tasks from preparing legal documents, file management and maintenance, diary management, client liaisons, and other ad-hoc responsibilities which contribute to the success of the team. The secretarial team currently consists of a Paralegal Secretary and a Team Assistant, who you will collaborate with daily.
This role is perfect for a Legal Secretary who thrives in fast-paced and dynamic team, and prides themselves on the service they provide. We are seeking someone with established Legal Secretary (ideally at least four years) experience in a fast-paced law firm environment.
Key Responsibilities• Supporting the preparation and management of legal documents, BD and promotional materials, presentations, and correspondence related to Art & Luxury matters, from dictation, drafts, or typed documents;• Responding quickly to complete new tasks set by the team (via BigHand);• Efficient diary management for fee earners, including arranging meetings and appointments, in-person or video calls (via MS Teams);• Organising travel arrangements for business trips, in the UK and abroad;• Communicating with clients and other stakeholders, offering administrative and case-related support;• Opening, maintaining and organising team files (via iManage) to ensure information is easily accessible;• Liaise with the firm's AML team to open new matters following established procedures, liaising with the client to obtain and collate required documents;• Supporting the Team's BD initiatives where possible, including updating the CRM with client information and activity (via InterAction);• Coordinate the billing process for fee-earners by opening matters (via 3E Elite), liaising with the Accounts & Finance team throughout the process for instructions, changes, and to finalise invoices;• Handling confidential information with discretion; and• Other ad-hoc duties as required.
Key Skills and Qualifications• Significant experience as a Legal Secretary (at least four years) in a fast-paced law firm, ideally (though not essential) within a transactional (corporate, commercial, IP, etc) or commercial litigation environment;• Exceptional organisational skills, with the ability to prioritise tasks effectively under tight deadlines;• Fast and accurate typing skills, with high standards of written English and grammar;• Strong communication skills, both written and verbal, with an emphasis on client service;• Proficiency in Microsoft Office Suite and familiarity with legal document management systems or other key software's (iManage, 3E Elite, InterAction, BigHand, etc);• A keen attention to detail and a commitment to accuracy in all aspects of work;• Ability to work collaboratively in a team environment; and• Discretion in handling confidential information.
The role will offer a competitive starting salary and benefits package.
If you would like to have further information please contact Ella Britton
