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We are looking for Legal Secretary - Corporate
Reports To: Head of The Corporate PracticePurpose: To provide secretarial support to the Corporate TeamSalary: Competitive (based on skills & experience)Hours: Monday - Friday 9.30am - 5.30pm (may consider flexibility with hybrid working arrangement)Flexibility: Require flexibility to start early and stay late when requiredBenefits: Offer a competitive range of benefits for employees (ie 25 days holiday, Private Healthcare, Pension, Life Insurance, Discretionary Bonus Scheme, Cycle to Work Scheme, Season Ticket Loan)Key Responsibilities as Legal Secretary - Corporate
• Documents & Correspondence: Type documents and correspondence for Partners/Associates.• Ensuring correspondence is prepared, signed and sent out in a timely manner• Diary Management: Manage diaries in a pro-active manner ensuring the Partner/Associates are prepared for forthcoming appointments• Administration: Maintain contacts, distribution lists, scanning and filing• Matter Management: Ensure files are opened and closed correctly as well as archived on a regular basis• Billing: Liaise proactively with Partner/Associates to ensure that the firm’s billing process is adhered to.• Prepare invoices using the firm’s billing software and liaise with Partners/Associates to ensure timely delivery of invoices to clients.• Business Development Support: Assist with Team BD activities, including client events and tenders.• Other Duties: other ad-hoc duties, research and projects as requested by the Partners/AssociatesSkills Required for Legal Secretary - Corporate
• Ability to balance and prioritise a range of tasks, projects and deadlines• Administration skills- planning, organising, eye for detail, maintaining accurate records/information• People Skills - approachable, professional, engaging and calm• IT Skills - Excellent Outlook (Word, Excel and Powerpoint) and our internal systems (training will be provided)• Relationships - Developing strong and professional relationships with clients, the team and colleagues across the firm• Experience of working within the legal sector or within a professional services environmentPersonal Qualities for Legal Secretary - Corporate
• A positive and proactive mindset to continually deliver high level support• Excellent communication skills and ability to build relationships at all levels across the firm• Proactive, flexible and adaptable with a "can do" mindset and initiative to find solutions to problems and issues• Ability to prioritise, and comfortable working with autonomy• Good time management, adopting a flexible approach to work• A positive approach to ongoing development and implementing new ways of working• A strong team player, working flexibly to assist colleagues
