Legal Secretary

Legal PA - City - up to £55,000

Wise May are looking for a Legal PA for an International Law firm based in a vibrant office in the City. The role is to support 3 Partners in the Corporate Division.

This is a fantastic opportunity to join a diverse team who reward hard work.

Duties to include:

• Answer phones, transfer calls, take messages, establish conference calls and use voice mail
• Handle written and electronic correspondence, including proofreading, organising and sending materials to clients
• Prepare and process client bills and associated cover letters
• Act as a mentor to team members, answer queries and provide training
• Act as a team leader for departmental and firm projects and initiatives
• Acts as an expert in the Legal Team Hub support group, fielding questions from others and training less experienced colleagues as needed.
• Prepare new matter reports and update list of client/matter codes
• Liaise extensively with lawyers, principals and clients, investigating and responding to requests where appropriate
• Manage lawyers’ Outlook calendars, proactively preventing scheduling conflicts and facilitating solutions
• Monitor professional development requirements for principals
• Make travel arrangements and complete travel and expense reports in Concur
• Manage workflow and coordinate projects with office services
• Schedule meetings, reserve rooms, coordinate video or audio equipment, and order food
• Use MS Office in preparation of documents, spreadsheets and presentations
• Maintain document filing to firm standards including Kwiktag
• Utilise iManage document management system for all documents
• Review and process administrative and personal charges via BillBack
• Performs all other duties as necessary and as assigned by your allocated principal, Legal Team Coordinator or line manager 'for efficient functioning of the Department, Office and Firm
• Maintain up to date handover notes to ensure consistent quality of service in case of absence

Skills:

• Secondary level education required; university studies preferred
• Previous legal secretarial experience in a large law firm and understanding of structure and best practices
• Typing 65wpm and proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Excellent interpersonal and organisational skills
• High attention to detail and ability to multi-task
• Ability to prioritise and coordinate work
• Ability to maintain confidential information
• Ability to complete assignments within agreed deadlines by prioritising workload
• Ability to assume responsibility with minimal supervision, making independent decisions within the scope of assigned authority
• Ability to work independently and as part of a collaborative team
• Ability to maintain confidential information
• Ability and willingness to learn new skills as they become necessary
• Practice and foster an atmosphere of teamwork and cooperation

Benefits:

• Contributory Pension Scheme
• Life Assurance
• Private Medical Insurance
• 25 days holiday
• Subsidised Gym membership
• Annual Well Being Allowance, Employee Assistance Programme and Season Ticket Loan

4 days a week in the office Monday - Thursday (Friday work from home)