Back to search
Job Title: Legal Secretary- Commercial Real Estate
Permanant Opportunity
Overview: The Legal Secretary will provide comprehensive secretarial support to a diverse group of fee earners, including Partners, Associates, and Trainees. This job description outlines the primary duties and responsibilities but is not exhaustive.
Key Responsibilities:
- Administrative Support: Assist fee earners with administrative tasks such as bundling, indexing, and general organisation.
- Client Care: Handle client correspondence, open files, conduct conflict checks and sanctions searches, and collaborate with the AML team during the client/file opening process.
- Client Interaction: Serve as the first point of contact for clients via phone, email, and in-person interactions.
- Client Support: Proactively support client activities and requirements, including taking messages and addressing simple queries.
- Document Preparation: Prepare client registration documents, engagement/assignment letters, conflict checks, money laundering and sanctions searches, and audit letters under the direction of the partner/fee earner.
- Email Management: Manage inboxes and file emails, ensuring urgent emails are promptly addressed by fee earners or forwarded to another fee earner in their absence.
- Typing Tasks: Perform typing tasks for urgent documents, including digital and non-digital dictation.
- Travel Arrangements: Organise travel plans, including flights, hotels, and dinners.
- Team Collaboration: Work collaboratively with other secretarial staff and provide support during absences to ensure a responsive and professional service to fee earners and clients. Undertake ad-hoc duties as requested.
- Property and Finance Searches: Conduct property and finance searches through “InfoTrack,” handle Land Registry applications, and manage stamp duty returns under the direction of the fee earner.
- Billing Support: Assist fee earners with the billing process.
Please Click Apply
