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The Company:
Our client is a leading intellectual property firm, advising some of the world’s most innovative and successful companies. They are passionate about hiring talented and passionate people who think creatively and enjoy a challenge. Working collaboratively, we share our knowledge and experience across teams, actively learning from each other in a friendly and sociable environment. The Job:
On behalf of our client we are seeking a Patent Secretary to join their busy and successful team in London (near Holburn Tube Station). In this role you will be supporting around 6 Fee Earners with a full secretarial, PA and administrative activities.
Responsibilities will include:
• Proactively prepare official forms for UK, European and international patent and design applications and some foreign patent applications• Daily monitoring of prompt schedules, dealing with cases independently where possible, and liaising with records to remove old prompts• Amending letters, emails, specifications (including using tracked changes), ensuring completed documents are delivered accurately and to a consistently high standard • Using the internal database to look up case/client information, using links to relevant Patent Office websites• Preparing papers/bundles for oral proceedings• Diary management including • Scheduling meetings• Preparing relevant papers and presentations for meetings• Business travel arrangements and booking some international travel and accommodation • Liaising with clients taking detailed telephone messages• Primary point of contact for Fee Earners
• Preparing invoices• File management: including scanning and managing case files via the DMS (SharePoint)• Constantly prioritising workload• Attending team meetings and practice group meetings• Implementing up-to-date client special instructions• Sending out assignment documents and forwarding on communications from foreign attorneys• Creating and maintaining pages and publishing material on intranet
The Person:
For this role our client see seeking some who has gained previous Patent experience as a Secretary or Team Administrator. Ideally this would be working in a patent firm. Ideally you would hold a secretarial qualification too. In addition to this they are also looking for someone who is:
• Proactive with the ability to work on own initiative as well as being a strong team player• Excellent communication skills, both written and verbal• Organised• Able to meet tight deadlines and work under pressure• Fast and accurate typing• Ability to compose simple letters• Friendly, personable and approachable
• IT literate with knowledge of Microsoft Office tools (Outlook/PowerPoint/Excel/Word etc.) • Experience in the following systems would also be of interest Epoline, Inprotech ,SharePoint
The Benefits:
- 25 days’ holiday, increasing by 1 day per year up to our maximum of 28 days.
- Employer pension contribution of 5% in your first year, with a minimum 3% employee contribution, increasing to 10% employer contribution after one year’s service.
- Holiday buy scheme, with the option to purchase up to 5 additional days.
- Holiday bonus, starting at ÂŁ400 per year, increasing each year up to a maximum of ÂŁ2,000.
- Private medical insurance
- Free confidential access to 24/7 medical, mental, legal and financial wellbeing support via Health Assured and WeCare from your first day of employment.
- Access to internal Mental Health First Aiders
- Life assurance
- Income protection, with cover for up to 5 years and compensating for up to 75% of your base salary.
- Cycle2Work scheme.
The Location:
London, WC1B (close to Holborn Station)
The Salary:
ÂŁ34,000 - ÂŁ55,000 depending on experience
