Real Estates Disputes Legal Secretary

Our client, a medium sized law firm has a vacancy for an experienced legal secretary.To secure this role you will need to have property litigation experience in a previous role strong word and outlook skills and a can do attitude. Previous experience with diary management and billing is also essential.

This role is to provide secretarial support, centrally, to a group of Senior Associates, Associates and Trainees within PropertyLitigation. The role requires excellent organisational, communication and prioritisation skills and the ability to juggle conflicting demands and deadlines. The Legal Secretarial role is the day to day contact, internally and externally, and will work closely with Executive Assistants and the Client Administrator team. Reporting to the Secretarial Team Leader, the individual needs to be flexible and adaptable to the changing needs of the business. A degree of flexibility around working hours is expected.

Key responsibilities of the role include:

• Take ownership of, and manage, the workflow from the team and delegate/work with central support departments as appropriate.
• Proactively and accurately monitor/oversee inboxes on team’s behalf, during absence, as agreed with (e.g. Associates)
• Proactively and accurately monitor/oversee calendars, set up all meetings and related logistics, and ensure all arrangements are made (rooms booked, and calendars updated with changes)
• Prepare, edit and proofread all work, adhere to house-style with attention to detail and a focus on quality.
• Work closely and effectively with Executive Assistants, central teams and in collaboration with other Legal Secretaries, providing support in cases of holidays and absences.
• Respond to tasks promptly and manage deadlines, to ensure expectations are managed.
• Be an effective and professional point of contact, to include managing telephone calls, taking accurate messages and being an ambassador both internally and externally for team.
• Manage/co-ordinate billing and compliance processes on behalf of team, to include generating bills, working closely with, and supporting, Client Administrators where necessary to ensure billing/CMI processes are followed correctly in accordance with requirements.
• Ensure expense claims are submitted in a timely manner.
• Use initiative and actively identify and resolve issues when they arise.
• Demonstrate confidentiality, diplomacy and a thorough understanding of the group and clients who you support.

Salary up to £38K and excellent benefits and working environment. Hybrid working also offered.