Family Legal P/A

Job Title: Family Legal Personal AssistantLocation: Central LondonSalary: c£40,000Job Reference: 3700Type: Office basedWe are seeking an experienced personal assistant to provide day-to-day support to a managing partner and a junior partner.The successful candidate will maintain effective communication with the managing partner and work with them to organise their diary, manage their appointments and commitments and liaise directly with clients and professionals on their behalf.  They will also assist the diary management and booking appointments for the other partner that they support.They will ideally have at least three years of personal assistant experience to a partner or director in a legal setting.Their responsibilities will include, but are not limited to:Diary management and answering internal diary related queriesCollating and recording monthly expenses Liaising with clients and professionals to arrange calls, video conferences, in person meetings and restaurant reservations.Booking meeting rooms internally and externallyLiaising with new prospects, including:Taking initial information over the phone Booking initial calls with solicitors Send Settify forms to the client Sending LEGL onboarding emails and engagement lettersManaging the mediation process, including:Book intake and joint sessionsSend mediation process emailsSend onboarding docs, LEGL links for AML checks, payment on accountSend session summary emails out Send out invoicesFMC membership renewalSchedule meetings with mediation coachesManage mediation voucher schemeScheduling coaching and training sessions and providing necessary documentationDrafting covering emails and sending letters and emails out on behalf of Peter/partnersElectronically signing COFA forms, contracts and documentation on behalf of Peter/partnersAssisting with the preparation for and scheduling for Resolution drafting committee meetingsAssisting with the scheduling and organising of national and regional Resolution committees, including: Setting up SharePoint folders with relevant documentationSetting up BaseCamp for meetingsLiaising with attendees, fielding questions and tracking attendanceAssisting with the organisation and progression of various projects, including: Scheduling meetingsProviding relevant documentationScheduling follow up meetingsChecking the progress of projects and reminding Peter/partners where projects have stalledLiaising with any third-parties in relation to projects where appropriateAssisting with the maintenance of membership to the International Association of Foreign Lawyers and organising attendance to relevant eventsAssisting with travel arrangements including booking taxis, trains, flights, hotels and activitiesFielding calls when Peter/the partners are unavailable, taking messages and assisting where possibleMonitoring Peter/the partners inbox when they are on annual leave and forward relevant emails to appropriate members of staff for actionAssisting with the organisation of Burgess Mee hosted events, including:Booking venuesCateringSending invites and collating attendance listsLiaising with relevant third-parties, including PR and marketing agenciesAssisting with the creation of marketing materialAttending events the day to assist with organisation Note taking E-filingTime recording Any other reasonable responsibilities, from time-to-time, expected in a personal assistant roleContact Person: Marcus StevensContact Email: Contact Phone: IMPORTANT: Please check your email (including spam folder) for confirmation that your application has been received.In accordance with The Conduct of Employment Agencies and Employment Businesses Regulations 2003, Regulation 19.Interested candidates are encouraged to contact Marcus Stevens directly.