Legal Assistant - City - up to £55,000

Wise May are looking for a Legal Assistant for an established Law firm, the company are based in a vibrant office in the City.

This is a fantastic opportunity to join a diverse team who reward hard work.

Duties to include:

Answer phones, transfer calls, take messages, establish conference calls and use voice mail
Handle written and electronic correspondence, including proofreading, organising and sending materials to clients
Prepare and process client bills and associated cover letters
Act as a mentor to team members, answer queries and provide training
Act as a team leader for departmental and firm projects and initiatives
Acts as an expert in the Legal Team Hub support group, fielding questions from others and training less experienced colleagues as needed.
Prepare new matter reports and update list of client/matter codes
Liaise extensively with lawyers, principals and clients, investigating and responding to requests where appropriate
Manage lawyers’ Outlook calendars, proactively preventing scheduling conflicts and facilitating solutions
Monitor professional development requirements for principals
Make travel arrangements and complete travel and expense reports in Concur
Manage workflow and coordinate projects with office services
Schedule meetings, reserve rooms, coordinate video or audio equipment, and order food
Use MS Office in preparation of documents, spreadsheets and presentations
Maintain document filing to firm standards including Kwiktag
Utilise iManage document management system for all documents
Review and process administrative and personal charges via BillBack
Performs all other duties as necessary and as assigned by your allocated principal, Legal Team Coordinator or line manager 'for efficient functioning of the Department, Office and Firm
Maintain up to date handover notes to ensure consistent quality of service in case of absence

Skills:

Secondary level education required; university studies preferred
Previous legal secretarial experience in a large law firm and understanding of structure and best practices
Typing 65wpm and proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
Excellent interpersonal and organisational skills
High attention to detail and ability to multi-task
Ability to prioritise and coordinate work
Ability to maintain confidential information
Ability to complete assignments within agreed deadlines by prioritising workload
Ability to assume responsibility with minimal supervision, making independent decisions within the scope of assigned authority
Ability to work independently and as part of a collaborative team
Ability to maintain confidential information
Ability and willingness to learn new skills as they become necessary
Practice and foster an atmosphere of teamwork and cooperation

Benefits:

Contributory Pension Scheme
Life Assurance
Private Medical Insurance
25 days holiday
Subsidised Gym membership
Annual Well Being Allowance, Employee Assistance Programme and Season Ticket Loan

Hybrid working offered