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Our client, a prestigious international law firm, with over 700 lawyers working globally are looking for a Personal Assistant to support the Shipping department, with a fee-earner allocation including 3 Partners. Key Responsibilities Include:
- Manage diaries, ensuring they are up-to-date, and remind lawyers of meetings, etc. on a daily basis;
- Client relationship management;
- Support lawyers in marketing and BD activities;
- Arrange meetings, book conference rooms (Condeco), refreshments/catering, check room set-up prior to meetings and liaise with other attendees, both internal and external;
- Liaise with Learning & Development Department regarding CPD;
- Arrange subscriptions/renewals of professional memberships;
- Arrange for travel bookings and related details, including travel itineraries and expenses;
- Assist lawyers in ensuring their time is recorded properly and entered onto the system on a daily basis;
- Chase and post disbursements, eg. counsel fees, on practice management system (Elite 3E);
Experience Required:
- Previous experience in a law firm, with own fee-earner allocation.
- Litigation experience required.
- Knowledge of Microsoft Word, Outlook, PowerPoint, Excel, research tools and other systems implemented by the firm.
- Excellent customer service skills, dealing with people and tasks in a professional, polite and considerate manner.
- Excellent telephone manner and competent knowledge of telephone system.
- Excellent communication, organisational and team skills.
- Excellent attention to detail.
