Administrator / Sales Team Administration Assistant

Administrator / Sales Team Administration Assistant who has good administrative, organisational, customer service and time management skills is required to join a well-established company.

SALARY: £25,000 per annum

LOCATION: Home-Based / Remote working (candidates must be UK based)

JOB TYPE: Full-Time, Permanent

WORKING HOURS: Monday to Friday 9:00 - 17:30

JOB OVERVIEW

We have a fantastic new job opportunity for an Administrator / Sales Team Administration Assistant who has good administrative, organisational, customer service and time management skills is required to join a well-established company.

Working as the Administrator / Sales Team Administration Assistant will provide crucial administrative support to the Sales Director and team by coordinating and booking consultations with clients, prospects, and other key stakeholders ensuring that calendars are efficiently managed and that consultations are scheduled effectively to maximise business opportunities.

As the Administrator / Sales Team Administration Assistant role will be responsible for first point communication with new prospects and the ability to answer questions effectively and lead potential clients to a meeting will be required.

APPLY TODAY

If this job looks like your ideal position, then please send in your CV as soon as possible for our Recruitment Team to review.

DUTIES

Your duties as an Administrator / Sales Team Administration Assistant include:

Consultation Scheduling:

• Book and coordinate consultations and meetings for the Sales Director with clients, potential clients, and other relevant parties

• Manage and optimise the Sales Director’s calendar, ensuring there are no scheduling conflicts and meetings are prioritised correctly

• Send invitations, confirmations, and reminders to clients and internal stakeholders regarding consultation details

• Follow up with clients to confirm attendance and reschedule where necessary

Client & Prospect Coordination:

• Act as the first point of contact for clients and prospects looking to schedule consultations

• Gather necessary information ahead of meetings, ensuring the Sales Director is well-prepared for each consultation

• Ensure smooth communication between the Sales Director and clients throughout the consultation scheduling process

Document Preparation:

• Assist the Sales Director by preparing relevant materials, and documents required for each consultation

• Ensure that all consultation details, including objectives and follow-up actions, are clearly documented

CRM and Database Management:

• Support in updating client and prospect records in the CRM system, ensuring accuracy and accessibility of consultation-related information

• Track and record details of booked consultations, follow-up actions, and relevant client information to help optimise the sales process

Administrative Support:

• Provide general administrative support to the Sales Director, including managing emails, preparing proposals and assisting with other sales-related tasks as needed

• Share ideas to improve processes

Reporting:

• Assist in tracking and reporting on the number of consultations, client feedback, and any relevant outcomes to improve future booking processes and sales efforts

• Maintain records of booked consultations and assist with post-consultation follow-ups as needed

CANDIDATE REQUIREMENTS

Essential

• Previous experience in an administrative or coordination role, particularly in a sales or customer service environment, is preferred

• High school diploma or equivalent; a degree in business administration or a related fi eld is a plus

• Proficiency in MS Office (Excel, Word, PandaDocs) and experience with CRM systems is an advantage

• Experience using scheduling tools (Google Calendar, Outlook, etc.) and communication platforms (Zoom, Microsoft Teams, etc.) is desirable

• Excellent verbal and written communication skills, with the ability to interact professionally with clients and internal teams

• Strong organisational skills, with the ability to manage multiple consultations and tasks simultaneously

• High attention to detail, ensuring consultations are scheduled correctly and all relevant information is prepared in advance

Desirable

• Proactive - Able to anticipate the needs of the Sales Director and clients, taking initiative to schedule and prepare for consultations

• Customer-Centric - A focus on providing excellent service to clients, ensuring their consultation experience is seamless.

• Adaptability - Comfortable working in a fast-paced environment, handling changing priorities and tight schedules

HOW TO APPLY

To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV’s of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.

JOB REF: AWDO-P13013

Full-Time, Permanent Admin Jobs, Careers and Vacancies. Find a new job and work in Remote. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online.

AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency.

AWD-IN-SPJ