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Provide a wide ranging general support service to the CEO of an established banking group, acting with initiative, good interpersonal skills and a high degree of organisation. Provide wider support on an ad hoc basis.
- Act as first point of contact for visitors, meetings and telephone calls to the office of the CEO including dealing with high profile clients and other business contacts.
- Proactively and sensibly manage diaries, extensive travel arrangements and itineraries.
- Anticipate CEO workloads and prioritise in order to take ownership of internal and external queries and proactively respond.
- Organise internal and external meetings and events, and all related logistics.
- Draft and issue letters and other documents on behalf of the CEO.
- Responsible for the end-to-end organisation for meetings/conferences including monthly Executive Governance meetings.
- Minute-taking at Management meetings.
- Prepare necessary documentation/papers for business visits.
- Preparation or amendment of PowerPoint presentations.
- Manage business invoices and expenses for CEO and Senior CIB management & INEDs.
- Manage incoming / outgoing post to CEO's office.
- Provide secretarial cover for other Senior Management secretaries as required in their absence.
- Management of ad-hoc reports and special projects.
- Organise and maintain electronic and paper based filing systems.
- File correspondence and other documents and records.
- Order and maintain supplies, and arranges for equipment main
- Maintain knowledge of all applicable regulatory requirements including the Bank's Risk and Compliance policies and procedures and adhere to these to avoid exposing the Bank to undue risk.
- Report policy/procedure breaches and areas of potential non-compliance and suspicions promptly upon identification in accordance with the Bank s Risk and Compliance policies.
- Accurately execute all controls within own area to minimise risk of policy, procedure, and/or regulatory breaches.
- Identify new risks/control gaps within own area and escalate accordingly to your Line Manager and/or ead of Department.
Please APPLY NOW if you feel this role would be of interest, please note only successful applicants will be contacted due to high application numbers.
