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This is a wonderful opportunity for a 2nd jobber with a minimum of 6 month office experience, who wants to learn and grow, and be a part of a really fun and buzzy company. This is a Team Assistant role supporting their lovely PA and Office Manager who will mentor and train up this new hire. They are a driven and lovely team so need someone who is confident, hardworking, and hungry to dive in. Duties will include but not be limited to:
Administration:
- Format CVs and documents.
- Take and write meeting notes.
- Confirm interview details.
- Maintain and update the HR Sheet.
- Assist with email marketing.
- Manage the weekly journal and check meeting notes.
KPI Management:
- Collect KPI information from CRM system and maintain internal KPI records.
Tech Support:
- Raise support tickets and assist with system troubleshooting (Outlook 365, Egnyte).
- Set up work phones and assist with desk/IT setups for new starters or desk moves.
- Provide "How-To" training for internal systems and new starters.
Internal Recruitment:
- Point of contact for Graduate/Junior Recruitment Coordinators.
- Maintain the PRC Database Sheet.
- Arrange interviews and provide feedback, storing notes for internal use.
- Schedule weekly training sessions.
Office Management:
- Support Office Manager with office moves and liaise with office providers.
- Maintain office appearance and supplies.
- Perform audits on office equipment and supplies.
- Serve as Fire Marshall and coordinate potential travel disruptions.
- Identify cost-effective office solutions and book meeting rooms.
Social & Events:
- Organise quarterly, summer, and Christmas socials (including budgeting, guest lists, and invitations).
- Manage celebrations, including birthdays, ordering cakes, cards, and drinks.
- Organise ad hoc socials such as after-work drinks, sports events, and lunches.
The right candidate must have at least 6 months office support experience reception, data entry, FOH, office assistant) and be eager to learn and to develop their admin/PA career and want to hit the ground running. This is a fast-paced environment and strong communication, and presentation, skills are a must. Candidates must have experience on excel to a basic level. This role is office based 4 days per week with Fridays working from home. However, some flexibility is needed.
