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Our client is seeking as Mandarin speaking Receptionist/Office Assistant to manage the front desk operations and provide exceptional administrative support to the HR director and the Head of IT.
This role is pivotal in creating a welcoming environment for visitors and efficiently handling office tasks. The ideal candidate will possess excellent communication, organisational, and multitasking skills.
Day-to-day of the role:- Warmly greet and welcome visitors in a professional manner.
- Answer, screen, and direct phone calls to the appropriate personnel.
- Handle incoming and outgoing mail, deliveries, and couriers.
- Ensure reception and shared areas (meeting room, kitchen, and stationery room) are tidy and presentable at all times.
- Process office administration expenses and order supplies to maintain inventory.
- Coordinate office maintenance, repairs, and service requests.
- Represent the organisation at tenant meetings and provide feedback to management.
- Arrange travel accommodations, including booking hotels and flights for business trips.
- Assist in creating itineraries for delegations from Head Office or customer groups.
- Maintain records of training and development.
- Support recruitment administration and assist with onboarding new employees and interns, including documentation and pre-employment checks.
- Help plan and coordinate company functions and events.
- Perform general administrative duties and undertake ad-hoc tasks as required by line managers.
- Degree level education preferred.
- Mandarin speaking is preferred.
- Previous experience in a receptionist or administrative role is advantageous.
- Excellent written and verbal communication skills in English.
- Strong organisational and time management skills.
- Ability to multitask while maintaining accuracy.
- Professional and courteous demeanour with strong customer service skills.
- Proficiency in MS Word, Excel, and Outlook.
- Potential bonuses
Woking hours: 9am - 5pm with flexibility
To apply for this Receptionist/Office Assistant position, please submit your CV and a cover letter detailing your relevant experience and why you are interested in this role.
