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Mandarin speaking Receptionist / Office Assistant

Reed
Posted 17 days ago, valid for 17 days
Location

London, Greater London EC2V 7WS, England

Contract type

Full Time

In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.

Sonic Summary

info
  • Our client is looking for a Mandarin-speaking Receptionist/Office Assistant with a salary that reflects experience and skills.
  • The role requires previous experience in a receptionist or administrative position, ideally with a degree-level education.
  • Key responsibilities include managing front desk operations, greeting visitors, and providing administrative support to the HR director and Head of IT.
  • Candidates should possess excellent communication, organizational, and multitasking abilities, along with proficiency in MS Word, Excel, and Outlook.
  • Working hours are from 9am to 5pm with flexibility, and potential bonuses are offered.

Our client is seeking as Mandarin speaking Receptionist/Office Assistant to manage the front desk operations and provide exceptional administrative support to the HR director and the Head of IT.

This role is pivotal in creating a welcoming environment for visitors and efficiently handling office tasks. The ideal candidate will possess excellent communication, organisational, and multitasking skills.

Day-to-day of the role:
  • Warmly greet and welcome visitors in a professional manner.
  • Answer, screen, and direct phone calls to the appropriate personnel.
  • Handle incoming and outgoing mail, deliveries, and couriers.
  • Ensure reception and shared areas (meeting room, kitchen, and stationery room) are tidy and presentable at all times.
  • Process office administration expenses and order supplies to maintain inventory.
  • Coordinate office maintenance, repairs, and service requests.
  • Represent the organisation at tenant meetings and provide feedback to management.
  • Arrange travel accommodations, including booking hotels and flights for business trips.
  • Assist in creating itineraries for delegations from Head Office or customer groups.
  • Maintain records of training and development.
  • Support recruitment administration and assist with onboarding new employees and interns, including documentation and pre-employment checks.
  • Help plan and coordinate company functions and events.
  • Perform general administrative duties and undertake ad-hoc tasks as required by line managers.
Required Skills & Qualifications:
  • Degree level education preferred.
  • Mandarin speaking is preferred.
  • Previous experience in a receptionist or administrative role is advantageous.
  • Excellent written and verbal communication skills in English.
  • Strong organisational and time management skills.
  • Ability to multitask while maintaining accuracy.
  • Professional and courteous demeanour with strong customer service skills.
  • Proficiency in MS Word, Excel, and Outlook.
Benefits:
  • Potential bonuses

Woking hours: 9am - 5pm with flexibility 

To apply for this Receptionist/Office Assistant position, please submit your CV and a cover letter detailing your relevant experience and why you are interested in this role.

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In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.