Office Assistant

Job Title: Office Assistant
Location: City London (Hybrid – 3 days in office, 2 days remote)
Salary: £35,000 - £45,000 per annum (dependent on experience)
Hours: Monday – Friday, 9:00 AM – 5:30 PM

About the Company: An established and dynamic public relations firm is seeking a proactive and highly organised Office Assistant to join their vibrant team. The company operates in a fast-paced, open-plan environment where collaboration and efficiency are key. This role offers a fantastic opportunity for someone looking to balance office administration with finance-related tasks in an exciting and social workplace.

Job Overview: The Office Assistant will provide essential administrative and accounts support, ensuring the smooth running of daily operations. The role is a 50/50 split between general office assistance and accounting support, requiring excellent organisation, attention to detail, and the ability to multitask effectively.

Key Responsibilities:
Office & Administrative Support:

• Coordinate and book restaurants and meeting venues (both onsite and offsite).
• Manage diaries, schedule appointments, and organise meetings for the team.
• Provide general administrative support across all departments.
• Assist with filing, document organisation, and office management tasks.
• Ensure the office environment remains well-organised and fully stocked with necessary supplies.
• Handle incoming and outgoing correspondence as needed.

Accounting Support:

• Assist with financial reconciliations and data entry.
• Process expenses and ensure timely reimbursements.
• Maintain accurate and up-to-date financial records.
• Support the finance team with filing and administrative tasks related to accounts.
• Utilise Xero software for accounting-related duties (Xero experience highly desirable).

Key Requirements:

• Previous experience in an office assistant or administrative role, ideally with some accounting support duties.
• Strong organisational skills with the ability to manage multiple tasks efficiently.
• Experience using Mac computers is highly desirable.
• Proficiency with Gmail and Google Suite for email and scheduling.
• Prior experience with Xero accounting software is highly desirable.
• Excellent attention to detail and a proactive attitude.
• Strong communication and interpersonal skills, with the ability to work effectively in a team.
• Ability to handle confidential information with discretion.

Benefits:

• Private medical insurance (post-probation of 3 months).
• Free gym membership.
• Social team with regular events and activities.
• Hybrid working model (3 days in office, 2 days remote).
• A vibrant, open-plan office environment within a small to medium-sized team.
• Plus other great benefits.

How to Apply: If you are a detail-oriented and proactive individual looking for a varied role in a dynamic PR environment, we would love to hear from you. Please submit your CV by clicking 'apply' below.