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KMK have a great opportunity for an all round Office Assistant!
Immediate start - it is an initial 6 contract as an Office Administrator working for a Global FinTech business based across two sites, one in the City and one in Canary Wharf.
Working in a team of four you will provide business support to all employees, acting as the go to person for administration requests. The role is extremely varied, with no two days being the same, all parts of the role are people facing so the right person will enjoy building strong relationships with people at all levels and be happy to go the extra mile to help others.
Duties:
- Reception - Cover reception during holiday, sick and lunchtime, ensuring all visitors are greet in a friendly and welcoming manner
- Inbox management - managing the support services inbox, promptly responding to any requests
- Meeting rooms - Setting up meeting room with any refreshments of AV equipment, clearing down after meeting and ensuring the are always clean and tidy
- Catering - Ordering all catering and refreshment request, ensuring they are set up in the correct room in a timely manner
- Facilities - completing floor walks, flagging any maintenance issues to the maintenance team
- Administration : Ensuring our Procurement system, Precoro, is up to date, raising and signing PO’s
- Arranging for documents to signed via DocuSign
- Arranging UK and international couriers
- Arranging client and associate taxis
- Ensuring all Business Support Spreadsheets are kept up to date, new starters, leavers, lockers allocations, temp pass log, post tray and car park usage monitoring.
- Organising contractors works and submitting RAMS and following up to ensure the works are completed
The right person will have previous office support experience, be comfortable working in a fast-paced environment and have first class people skills. Strong MS office skills are key.
This is role requires an immediate start!
5 days in the office across 2 sites - City and Canary Wharf
