Operations Assistant

PhysicsX is a dynamic and rapidly growing firm at the forefront of innovation. As we continue to expand our operations, we are seeking an organised and proactive individual to join our team as a reception based Operations Assistant. This is an exciting opportunity to jump-start your operations career within a fast-paced and thriving scale-up environment, and make a significant impact.

Job Description:

As the Operations Assistant, you will play a crucial role in maintaining the efficiency and effectiveness of our office operations. Reporting directly to the Operations Manager, you will be responsible for a variety of tasks that support our team and enhance our work environment.

What you'll do

• Meeting and greeting guests, ensuring they have a positive experience.
• Coordinating the scheduling and booking of meeting rooms, including ensuring that they are prepared and equipped as needed.
• Ensuring the office is presentable and stocked with the required supplies
• Handling incoming and outgoing deliveries and shipments.
• Liaising with office-related suppliers to maintain smooth operations.
• Maintaining office systems and Notion pages to ensure accurate and up-to-date information.
• Assisting with the onboarding of new employees, ensuring they have the resources and information they need.
• Maintaining an accurate register of office assets.
• Assisting with the execution of the office move, scheduled for the end of 2024.
• Assisting with maintaining office health and safety standards.
• Serving as office Fire Warden and First Aider.
• Assisting with the organisation of office and company events.
• Supporting various operations-related projects as needed.
• Providing administrative support to the Operations team

What the ideal candidate looks like

• Excellent organisational and multitasking skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite, and experience with Notion is a plus.
• Ability to work independently and as part of a team.
• Detail-oriented with a proactive approach to problem-solving.
• Certification, or willingness to obtain certification, in First Aid and Fire Warden training.

What we offer

• Join our team and become part of something transformative: make a substantial impact and help shape the trajectory of our early-stage company.
• Experience an environment of support and collaboration, where colleagues challenge and uplift one another, fostering both personal and professional growth. While our backgrounds may be diverse, our shared commitment to excellence unites us as we confront complex challenges head-on. If you're driven, capable, and compassionate, you'll find yourself right at home here.
• Enjoy a workplace culture that values open communication and embraces fresh perspectives. Your input is not only encouraged but essential in propelling innovation and advancement, even if it means challenging the status quo.
• We offer competitive compensation and equity packages, generous vacation and parental leave, and enticing perks like complimentary office lunch and engaging social events.
• You'll operate from our (current and future) vibrant London Shoreditch office.
• Competitive salary and benefits package.
• Opportunities for professional development and advancement.

If you are a motivated individual with a passion for operations and a knack for organisation, we would love to hear from you. Apply now to join our team and contribute to our company's success.

We value diversity and are committed to equal employment opportunity regardless of sex, race, religion, ethnicity, nationality, disability, age, sexual orientation or gender identity. We strongly encourage individuals from groups traditionally underrepresented in tech to apply. To help make a change, we sponsor bright women from disadvantaged backgrounds through their university degrees in science and mathematics.