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Operations Assistant
£30k - 40k
Permanent
This position is primarily office-based, with some travel possible as required
London
Is this the role for you:
Are you ready to step into a dynamic Operations Assistant role with our client, a global luxury interior design and architecture firm? We are looking for a proactive and well-organised individual to provide support to senior management, collaborating closely with the Executive Assistant and CEO to maintain seamless office and team operations. In this role, you will assist with diverse tasks, monitor project progress, coordinate team efforts, and ensure deadlines and operational processes are managed efficiently and effectively.
What you will do:
- Collaborate closely with management to assist with a range of administrative tasks as needed.
- Monitor project progress, ensure deadlines are achieved, and coordinate team activities.
- Attend meetings and Zoom calls as required, document detailed minutes, and follow up on action items to keep teams aligned.
- Conduct timely follow-ups after meetings and discussions with clients, suppliers, or partners, leveraging strong time management and organisational skills to ensure no opportunities are missed.
- Facilitate the smooth operation of office activities, ensuring proposals and offers are sent out punctually, deadlines are met, and opportunities are tracked to avoid delays.
- Collaborate with the accountant to ensure timely payments, follow up on unpaid invoices, and provide regular financial status reports to management.
- Represent the company professionally in all meetings and communications, ensuring clear and consistent alignment among team members.
What you will need:
We are looking for a motivated professional with solid experience in an administrative or operations role, preferably in a fast-paced setting. Strong verbal and written communication skills are crucial. We seek a self-driven individual who can work independently, takes initiative, and anticipates needs. Flexibility and adaptability are important, as the role involves managing diverse tasks and responsibilities in a dynamic environment. A polished and articulate demeanour is essential, as the candidate will participate in key meetings and serve as a representative of the company.
If you're eager for a challenging yet rewarding opportunity to showcase your organisational skills and attention to detail, we would like to hear from you.
Apply now for consideration.
