Project Administrator

Project Administrator

We are seeking a highly organised and proactive individual to join our client, a dynamic and growing property project management company, as a Project Administrator. This is a fantastic opportunity to play a key role in the smooth operation of the business. As a Project Administrator, you will be instrumental in ensuring effective communication, maintaining organised schedules, and supporting the team with various administrative and project-related tasks.

Key responsibilities:

• Effective e-mail management: Respond to and initiate emails on behalf of the team. File documentation received by email into relevant systems.
• Proactive diary management: Identify and understand priorities to effectively maintain and update schedules as appropriate.
• Coordinate and assist with meetings: Arrange meeting timings with relevant parties, prepare appropriate packs, materials, and agendas, and take minutes when required.
• Project Management Assistance:Proactively update project tracking software, folders, and invoice trackers based on incoming emails. Undertake ad hoc research and development tasks as required.
• Manage office supplies and general office administration: Oversee office supplies, handle invoicing, and assist with basic bookkeeping tasks.
• Ad hoc tasks: Be a proactive source of support to the team, ensuring all activities remain on track by carrying out additional tasks as required.

Skills Required:

• Experience: Several years of experience as an Administrator, ideally with exposure to construction or project management environments.
• Attention to detail: Meticulous and thorough in all aspects of work.
• Communication: Excellent communication skills with the ability to interact at all levels.
• Organisation: Strong organisational skills with the ability to prioritise tasks and meet deadlines.
• Adaptability: Proactive and flexible with the ability to respond to occasional "out of hours" requests.
• Problem-solving: Anticipate and identify potential operational problems, providing practical solutions.
• Technical proficiency: Advanced Microsoft Office skills and general techsavviness.
• Calm under pressure: Maintain a composed and efficient approach in fast-paced, high-performing environments.
• Accounting knowledge: Some understanding of accounting principles is a plus.

What we’re offering:

• Salary:£32k - £36k + bonuses
• Benefits: Generous holiday allowance, early finish on Fridays, and a pleasant office environment.
• Development: Long-term opportunity with the potential for continuous growth.

If you have the required experience and skills, especially in administrative roles within construction or project management settings, we would love to hear from you!