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- Project Tracking & Coordination: Manage and monitor the progress of projects from initiation to completion. Develop detailed project plans, track milestones, and keep teams aligned with deadlines
- Communication Hub: Act as a central point of contact, ensuring seamless communication across departments, teams, and stakeholders. Provide regular updates on project status and swiftly escalate roadblocks.
- Documentation & Reporting: Maintain up-to-date project documentation, including meeting notes, timelines, risk assessments, and progress reports. Help create clear project goals and KPIs.
- Problem-Solving: Expect the unexpected and proactively address issues as they arise. Pivot quickly to adjust plans and reprioritise tasks in response to changes.
- Administrative Support: Handle various administrative tasks, such as scheduling meetings, coordinating resources, and following up on action items for CEO and COO
- Process Improvement: Identify inefficiencies and suggest improvements to streamline project management processes, even if they don’t have formal processes yet.
- Ad-Hoc Tasks: Embrace the start-up nature of the role, which might include supporting other areas or jumping in on last-minute projects outside the typical job scope.
- 2+ years of experience in project coordination, preferably in a start-up or similarly fast-paced environment
- Excellent organisational skills with a keen attention to detail
- Strong written and verbal communication abilities
- Ability to thrive in a dynamic environment and manage multiple projects simultaneously
- Resilient and adaptable - you’re not fazed by changing priorities or sudden shifts
- Proactive problem-solver - you don’t wait for instructions; you anticipate problems and find solutions
- Unflappable under pressure - you stay calm and productive, even when things get hectic
- Team player with a collaborative spirit, but also capable of working independently when needed
