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- Provide strategic, operational and administrative support for some critical functions of our policy and standards work, helping ensure the smooth running of committees, and management of consultations, surveys and endorsements.
- Provide meeting support – from organising, gathering and circulating papers to the delivery of the minutes and following up on actions.
- To work closely with the College PMO team to ensure alignment and communication with other College projects and work.
- To provide strategic and operational support to the member committees managed by the Policy and Campaigns team, working with the Senior Policy and Standards Manager to ensure:
- - scheduling of meetings with multiple stakeholders
- - agendas and meeting papers are circulated in advance of meetings
- - accurate recording of minutes and actions, alongside assignment of actions to relevant staff timely administrative support for members, patients and carers as required.
- Work with the Senior Policy and Standards Manager to manage the incoming survey and policy endorsement requests, to ensure they are logged, triaged and responded to in an appropriate time and to act as the first point of contact.
- To manage any platforms and software relevant to the role and the projects and suggesting new platforms and processes to aid streamlining work.
- Provide support to College events organised by the Strategic Communications department including influencing dinners, the President’s lectures, committee meetings and media briefings
- To help deliver effective communication to internal and external stakeholders on the progress of projects.
- Provide some administration support the Director of Strategic Communications with meeting scheduling, meeting agendas, paper coordination and actions monitoring.
- Proven experience working in a project officer or management role and familiarity with project management tools and methodologies.
- Ability to deploy project coordination skills in a range of contexts, including planning, scheduling, budgeting, risk management, and monitoring progress.
- Excellent communication skills – both written and verbal, with the ability to clearly communicate to a variety of audiences – from colleagues to external stakeholders.
- Experience in providing administrativesupport including scheduling meetings, booking rooms, ensuring attendees are informed and prepared with agendas and reports. Preparing agendas, taking accurate minutes, distributing them in a timely manner, and maintaining committee records.
