Project Team Administrator

Job Title: Project Team Administrator / Project Document Controller

Location: Wimbledon, Putney, Parsons Green, Tooting, Fulham, Clapham, Surbiton, New Malden,

Salary: £15.50 -£17.00 per hour

** TEMP CONTRACT ROLE **

Evolve Recruitment are seeking a highly organised, enthusiastic and exoerienced Project Administrator to join their team, due to a internal promotion the role is available immediately. The successful candidate will be working with and assisting the Project Management team. The role requires a high level of energy, enthusiasm, self-motivation and multi-tasking as well the ability to deal with a pressured work environment and communicate with both external suppliers/sub-contractors and clients. Experience of working in a similar capacity within a Construction environment will be an advantage.

Key Resposibilities:

• Administration of multiple projects to a very high standard in order to deliver to changing and tight timelines.
• Accurate typing of minutes, letters, and reports. Close attention to detail, extensive Quality controlling of team output - maintenance of quality standards for deliverables of the Project Management team.
• Administration and communication between internal staff on all project related matters, i.e. between Pre-contract teams, Services, Design and Project Management.
• Liaising with external sub-contractors and suppliers as necessary and any client queries in a professional and polite manner.
• Ensuring that properly structured project files are set up, and maintained throughout the progress of projects. This will involve management of and administration of the filing.
• Coordinating site setups. This involves printing paperwork for site files and banners. Arranging site Wi-Fi, printer, inks and any other relevant stationery or equipment required.
• Ensuring reconciliation between site related purchases placed and monthly submission of orders to the Finance department.
• Maintaining a client/sub-contractor/suppliers’ library with relevant contract information in outlook.
• Where necessary arranging for couriers, drawings to be folded, copied and other adhoc administration duties. Providing full secretarial support to the Project Management team, SME Team, TSM and Pre Con team, including production of Operation & Maintenance manuals, general filing, typing minutes and issuing them out, preparing site files using PRL standard templates on the system etc.
• Assisting the Project Managers into providing all relevant Operation & Maintenance information to the Design department for compilation.
• Ensuring that all contract documentation is stored on the IT system in accordance with the Group’s storage procedures.
• Setting up and maintaining output targets for the Project Management support team (i.e. turn around typing of minutes within 24 hours). • Management of workloads and delivery of expectations within the Project Management department by forward planning workloads with Project Managers, updating weekly check lists on time and efficiently, flagging up any relevant items that might affect any part of the project.
• Diary management for the Project Managers, including arranging internal wash up meetings, booking travel and keeping the outlook calendars up to date.
• Development of software based solutions to reduce site and office paperwork, and improve our efficiencies of working. • Ensuring the subcontractor insurances are kept up to date.
• Responsible to request monthly statement records from subcontractors and suppliers.
• Responsible for maintaining accurate information on the portals.
• Scanning invoices and general Accounts filings.
• Work with the support team to provide reception cover as required, including lunch times and assist other parts of the business where necessary.

Qualities/qualifications:

• Must be numerate and computer literate, able to manage high volume of emails in outlook and a capacity to adapt core skills to meet challenging environments.
• Display good team player qualities, with strong communication skills and able to multi-task to a high level under pressure to manage workload.
• The ability to work independently and be self-motivated
• Excellent organisational skills
• Adaptability - able to manage conflicting priorities
• Keen attention to detail
• Good communicator both written and verbal
• Good team player, confident in dealing with people at all levels throughout the business
• Ability to work within deadlines and, on occasion, manage heavy workloads whilst remaining calm
• Analytical mindset
• Experience of working with construction document control software (ideal) e.g Procore

You are required to be eligible to work in the UK full time without restriction. If you feel you have the relevant skills and experience required for this role, then please apply to Evolve Recruitment, Kingston upon Thames for more information.Due to the high volume of applications we receive it is not always possible to respond to unsuccessful applicants. Therefore, if we have not responded to your application within five days please assume that on this occasion your application has not been successful.