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AJ Chambers are working with a top City of London Law Firm assisting them with the recruitment of a Team Assistant within the Pro Bono team. The firm prides itself on giving back to society. One of the ways in which it does that is through providing free (pro bono) legal advice to charities, vulnerable individuals and social enterprises. The purpose is to provide the highest quality of service to their clients, whether pro bono or otherwise, whilst enabling our people to achieve professional fulfilment in a supportive, inclusive and enjoyable working environment.
The Role
They are seeking a dedicated Team Assistant to support the Pro Bono team as it drives increased engagement in pro bono across the firm's multiple fee-earning departments. The Pro Bono practice is built around four key pillars: (i) diversity, inclusion and social mobility, (ii) rule of law, (iii) vulnerable groups (domestic abuse, human trafficking and refugees) and (iv) climate, environment and sustainability.
This role is ideal for someone with an interest in increasing access to justice. The successful candidate will be involved in all aspects of the team's operations. You will be expected to provide high quality, comprehensive administrative support to the team, including the Key Responsibilities listed below.
Key Responsibilities
- Manage diaries for the team, ensuring efficient scheduling of meetings and appointments.
- Handle administrative tasks with a high level of competency and care.
- Take the lead in organising a small number of events and training sessions, including coordination with external partners and stakeholders. Ensure all events are executed efficiently.
- Act as a point of contact within the firm, dealing directly with clients and internal teams.
- Use initiative and show readiness to take responsibility for essential administrative tasks that will assist the team, for example, maintaining departmental documents, updating and maintaining the department's internal hub page, running conflict checks and assisting with file openings, coordinating expense and invoice payments, as well as liaising with relevant support teams, as necessary.
- Attend team meetings, assisting with setting agendas and taking detailed notes to track action items and follow-ups.
- Assisting with research tasks.
- Support departmental BD activities, including updating InterAction contacts.
Personal Specification - Experience, Knowledge & Skills
- Strong attention to detail.
- Advanced IT skills (including Microsoft Word, Outlook, Excel, and PowerPoint) and the ability to quickly get to grips with the firm's intranet and new software.
- Interpersonal skills that will allow for the development of strong working relationships across the practice and wider firm.
- Confidence to proactively problem solve and seek assistance should issues arise.
- Ability to work in a fast-paced team environment while maintaining a high level of performance.
- Ability to organise and prioritise workload efficiently whilst handling multiple deadlines.
- A continued focus on client service.
- Ability to take ownership of processes and to use own initiative to progress tasks with little supervision.
- Proactive and highly motivated, self-starter who has a can-do attitude
- An ability to handle confidential and sensitive information with the appropriate discretion.
This is a great role for someone who has a keen interest in charitable work or legal aid work.
The role will offer hybrid working after probation and a competitive salary with a clear career path
For further information please contact Ella Britton
