Back to search
Role - PA / Project Support
Location - London
Pay Rate / Salary - 27,205
Hours - Full time , Hybrid working available.
Closing Date - 22nd November
About the role
Accountability's
- Provide a professional, accurate and reliable PA and administration support service - along with Admin assistant to the extended business unit as required.
- To work with / manage team assistants to ensure a professional and efficient admin support team for the engineering and quality departments
- Diary and itinerary management, preparation of weekly meeting packs.
- Updating and ensuring all contract lists are current
- Document management/organisation and filing
- Record and produce minutes for key business meetings
- Effectively use appropriate IT systems to facilitate the preparation of reports, statistics, presentations and other information for the portfolio
- Maintain data / records so that information is readily available and easily accessible
- Provide office services such as reprographics, binding etc
- Arrange meetings and coordinate the booking of rooms, arrange travel, accommodation, pool/hire vehicles and hospitality as required
- Maintain confidentiality of all information
- Keep in touch with the team member when they are out of the office and report issues / take actions for response
- Respond to phone / email enquiries to / from wide range of external parties etc.
- Prepare letters, documents ensure reports are well presented
- Keep up to date training / inductions logs on all team members and liaise with HR
- Managing the on boarding process for new starters into the team, ordering equipment and obtaining system success as required.
Knowledge, Skills Qualifications & Experience
- Good organisational skills (flexible / Organised / methodical)
- Ability to work independently and be proactive
- Excellent communication / interpersonal skills, notably with various levels of the organisation and externally
- The ability to work as an integral part of a team contributing to team success, communications and positive working environment
- Flexible approach with the ability to multitask and work on own initiative
- Previous team support experience
- Discretion - confidentiality when dealing with sensitive information
- Attention to detail
- General administrative / secretarial knowledge producing professional work as well as ability to adapt to new and changing systems (and possibly creating systems)
- Use of outlook or similar dairy/email application. Microsoft office - word, excel and power point.
- Working knowledge of SAP and ability to raise requisitions desirable
- Previous experience in the energy industry desirable.
