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This is an exciting role as a PA working for a FTSE 100 business with a strong balance sheet - but with just 600 employees our client provides an environment where your opinions count and bright ideas are encouraged - and in a recent engagement survey 93% of employees stated they were proud to work for our client!
Working amongst a diverse, passionate team of experts working on some of the most ambitious, innovative and sustainable property projects in the country where you will be providing support to a Project Director and the Head of a key department and their team.
The role is a rewarding and busy one so requires a person that can operate well under pressure, is efficient and confident with a can-do attitude.
WHAT YOU'LL DO
- Diary management - setting up meetings/teams' video conference calls and booking meeting rooms and catering as required
- Managing marketing suite diaries.
- Proactively moving meetings around to make way for more time sensitive meetings or viewings at short notice.
- Preparing and amending presentations and other documents to tight deadlines.
- Organisation of internal and external events.
- Build, develop and manage relationships with all internal and external parties. First point of contact for external stakeholders
- Arranging site tours / viewings at various locations (liaising with site teams to arrange access and PPE).
- Deal management - coordination with Secretariat and Lawyers to ensure deals and leases are logged, signed, and sent back within the correct timescale.
- Travel arrangements - organising domestic flights, train tickets, hotels, and taxis.
- General administration - processing expense claims
- Close liaison with other PAs and Direct Reports to ensure priorities are communicated and any outstanding matters are followed up promptly.
- Short-term cover for other PA's when needed
ABOUT YOU
- Experience working in a similar PA role at a FTSE 100 company and within a fast-paced professional department.
- Experience working with multiple senior stakeholders and managing multiple diaries
- Flexibility - must be able to deal with different levels of workload.
- A collaborative and strong team player.
- A professional attitude and ability to demonstrate great initiative.
- Excellent written and oral communication skills.
- Excellent organisation skills.
- Proficient knowledge of MS Word, Outlook, PowerPoint, Excel, and Adobe
- Ability to adapt to last-minute changes.
- Excellent attention to detail and accuracy.
- Must have an awareness of and ability to maintain confidentiality.
- Must enjoy a fast-paced role and able to self-manage and prioritise own workload.
