Personal Assistant / Administrator

We are seeking a highly organised and proactive individual to join our client, a dynamic and growing property project management company, as a Personal Assistant. This is a fantastic opportunity to work closely with the company's director and play a key role in the smooth operation of the business. As a PA, you will be instrumental in ensuring effective communication, maintaining organized schedules, and supporting the team with various administrative and project-related tasks.

Key responsibilities:

Effective e-mail management: Respond to and initiate emails on directors behalf, by way of dictation, short hand and basic understanding of the contents therein. File documentation received by email into relevant systems.
Proactive diary management: Identify and understand priorities to effectively maintain and update diaries as appropriate.
Coordinate and assist with meetings: co-ordinate timing with relevant parties, prepare appropriate packs, materials, agendas, minute taking.
Project Management Assistance: Proactively update the project tracking software, folders and invoice trackers, based on incoming emails. Undertake ad hoc R&D as required.
Manage office supplies and general office admin including invoicing and basic bookkeeping.
Undertake ad-hoc tasks as required, be a proactive source of help to the team and keep activity on track, carrying out all tasks as required.

Skills Required:

Have several years experience as a 1-to-1 Admin / PA
Have excellent attention to detail
Be confident and professional at all times
Have excellent communication skills with the ability to interact at all levels
Possess strong organisational, prioritising and deadline management skills
Be able to remain proactive and flexible at all times
Be willing to respond to occasional "out of hours" requests
Anticipate and identify potential operational problems and provide solutions
Be diplomatic, with good judgement
Be motivated and pro-active with a 'can-do' approach
Be calm and efficient under pressure and able to work in fast paced, high performing environment.
Have advanced Microsoft Office skills and generally tech savvy
Some accounting knowledge is a plus.

What we’re offering:

£32k - £36k + bonuses
Generous holiday allowance
Pleasant office environment
Long-term opportunity with the potential for continuous development
Early finish on Fridays.