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Personal Assistant to the Executive Team
Type of contract: Permanent full time. 35 hours per week, Monday to Friday
Location: Hybrid/London EC2R 7AF, with up to 3 days working from home after an initial period of training.
Salary: Up to £45,000 a year (depending on relevant knowledge, skills, and experience).
Application deadline: Friday 18 October.
About the role
This role supports the Executive Assistant to the CEO and the Committee Secretary to deliver comprehensive administrative and organisational support to the CEO, the whole Executive Management Team (EMT) and members of the SAUL Trustee Board and its committees.
You will be responsible for:
• managing diaries and scheduling meetings for the CEO and the members of the EMT
• assisting with planning and co-ordinating important tasks to ensure that EMT priorities are met
• providing cover for the CEO Executive Assistant when on annual leave
• supporting the Investment team with their meetings and activities.
• arranging conference and meetings attendance for Trustees and Executives
• supporting the SAUL Board and its committees with their meeting scheduling, agenda setting, action log maintenance, paper production and loading to governance software system
• taking minutes for some committees
• maintaining of Trustee governance documentation, including Skills Matrix and training
• organising the strategy days and Trustee training events
• supporting work on The Pensions Regulator submission and maintaining Master Trust authorisation
• supporting and managing the annual internal meeting cycle by:
o arranging meetings
o collating and publishing the papers for various internal meetings, including but not limited to EMT, Management Team, Programme Board, Business Improvement Group, Risk Management Group and Admin Systems Group, ensuring good governance practices are followed
• arranging annual all staff events including lunches, retirements and business plan delivery event
• managing the day-to-day running of the office, ranging from general housekeeping ensuring common areas are tidy and maintained and supporting office moves
• liaising with building facilities and external suppliers to ensure visitor protocols are followed and the office is kept in well maintained order and is compliant with relevant health and safety regulations.
To be considered for this role you will need to demonstrate:
• education to GCSE level or equivalent qualification or equivalent experience including GCSE A – C passes in Maths and English
• at least 5 years’ relevant experience in similar roles
• computer literacy (including experience of MS Office, SharePoint and databases)
• experience of assessing and responding to non-routine work situations
• ability to work reliably to tight deadlines
• ability to effectively organise and prioritise own workload and multitask
• strong attention to detail
• strong written and verbal communication skills, with a professional telephone manner.
Other desirable knowledge/experience:
• experience of minute taking
What we offer
• Hybrid working
• Flexi time with the ability to generate additional leave.
• 26 days holiday entitlement, including 3 days of Christmas closure.
• Best-in-class pension scheme. A generous employer contribution to your pension, and life insurance while you’re paying in.
• Getting to work schemes.
• Private Medical Insurance.
• Social activities during the year.
If you feel you have the skills and experience to be successful in this role then apply today!
About us
SAUL Trustee Company is a great place to work, whether you’re a pensions specialist, an HR professional or an IT whizz, we might be the next step in your career.
We’re the Trustee and administrator of a multi-employer hybrid pension scheme, and a Master Trust, looking after the pensions of more than 80,000 members.
We’re a friendly team of around 60 people who work part of the week from home and at least two days each week in our central London office.
SAUL Trustee Company (STC) is ranked the 23rd Best Company to work for in the UK in 2023 and we have retained our two-star accreditation as an outstanding place to work.
At STC, we are responsible for:
• collecting the money members and employers pay into SAUL
• managing where that money is invested
• making sure we pay the right pension to the right person at the right time.
