Back Office Operations Manager

Required IT

Posted 8 hours ago, valid for 3 days

London, Greater London EC2V 7WS, England

Full Time

In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.

About the Role:We are seeking an experienced and highly organized individual to join our dynamic Operations team. This Back Office Manager role combines settlements, payments, and reconciliations, offering a fast-paced and varied environment. The ideal candidate will have 5+ years of commercial experience in operations and will excel at multitasking, prioritizing tasks, and delivering high-quality results efficiently and accurately.

Key Responsibilities:

Maintain and check client and company accounts regularly
Candidate needs to understand how to manual process a foreign currency transaction in the relevant currency. As the process might be different for different currencies.Therefore understanding the mechanics of international payments is key.
Monitor incoming funds from clients, ensuring all are processed correctly
Set up payment sheets and facilitate payments to brokers
Confirm that all sources of funds have been approved by Compliance
Follow up on outstanding payments and track client debts
Reconcile client and company accounts using Xero and spreadsheets
Maintain and update Margin Report, Unpaid Monies Report, and Open Case Report
Authorize payments in accordance with company protocols
Obtain and log SWIFT messages for incoming and outgoing payments
Record and track funds transferred between companies
Control and reconcile returned currency from brokers
Ensure compliance for any third-party payments
Set up and execute payments to clients
Update Xero and internal online trade platform systems
Chase clients for payment details and add them to the in-house trade platform
Verify broker recaps and ensure accuracy in all transactions
Ensure all third-party payments are compliant

Skills & Experience:

5+ years of commercial experience in operational roles
Must have FX experience.
Strong understanding of Excel and financial reconciliation processes
Solid knowledge of accounts, payments, and compliance procedures
Ability to work both independently and as part of a small team
Excellent communication and organizational skills.