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Do you want to join an ambitious and growing business in a creative industry?
Do you want to make the difference in running a business successfully?
If your answers are "yes", we want to hear from you!
We are looking for an extra-ordinary Business Coordinator / Virtual Office Administrator.
They will take on back-office responsibilities and assist the commercial director in business development and sales.
The ideal candidate will be competent in prioritizing and working with little supervision. They will be driven, self-motivated and trustworthy.
The Business Coordinator / Virtual Office Administrator will ensure smooth running of projects and contributes in driving sustainable growth.
Responsibilities
- Assist the sales function by distributing and replying enquiries
- Assist running projects smoothly by placing and managing orders, organising collections, shipping and deliveries, etc.
- Manage phone calls and correspondence and distribute as fits
- Support budgeting and book-keeping
- Manage import procedures and protocols
- Manage suppliers (products, stationery, transport, couriers, etc.)
- Prepare reports and PPT presentations as assigned
- Administrative tasks (proformas, invoices, deliveries, etc.)
- Manage and distribute samples
- Support the director and founder with business development activities
- Identify efficiency opportunities and optimize procedures and processes to best support the business’s growth
- Assist with planning and executing marketing initiatives
Requirements
- 2-5 years of administrative or back-office experience or in a similar role within a small B2B business
- Understanding and/or interest in the sales process
- Eager to get involved in many areas of the business
- Excellent organisational skills & attention to details
- Proficient computer skills (Office). Photoshop, Hubspot and SquareSpare a plus.
- Hands-on approach. It is a small business.
- Be eager to take on more responsibilities as the role develops
- Understanding of social media
- Business acumen
- Understanding and/or experience of import trading procedures
What we offer
- 25-30K + Bonus
- A friendly working environment
- Exposure to a highly creative industry
- Opportunity to get involved and learn about many areas of the business
- Hybrid working
- Opportunity to grow with the role
About us
paolo.interiors is an established supplier of interior design finishes, including marble, tiles. terrazzo and timber flooring. We are driven by the passion of what is aesthetically pleasing and at the same time practical in everyday life. We pride ourselves on working with our clients to make their clients' dream homes come true, by translating their creative concepts into functional spaces, leveraging years of experience and technical know-how of materials.
