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We are seeking a proactive and organised Office Administrator to join a local organisation in Ealing. This role involves a wide range of administrative tasks to support daily operations and ensure the smooth running of our head office alongside some conference & event management.
Day-to-day of the role:
- Answer calls professionally, take messages, and pass them on to the relevant staff members or teams.
- Meet and greet visitors, ensuring they are signed into the head office.
- Distribute daily post and parcels to the correct recipients.
- Prepare post using a franking machine, including special delivery, signed for, and overseas letters.
- Manage large volumes of post using the Online Business Account
- Arrange couriers, taxis, and minicabs as required.
- Handle hire car requests and register vehicles on the motor insurance database.
- Order and manage stationery supplies as needed.
- Maintain kitchen facilities, including ordering and replenishing stock.
- Coordinate the sorting, storage, and collection of recyclable items.
- Manage consumables related to cleaning and hygiene.
- Process operations and facilities-related supplier invoices weekly.
- Assist in maintaining records on company cars and drivers.
- Manage external cleaners to ensure service standards.
- Assist with office opening and closing procedures to ensure security and functionality.
- Liaise with subcontractors and team administrators for maintenance and repairs.
- Organize office repairs and internal moves.
- Promote and implement the company’s Health & Safety Policy.
- Conference and Events management (training can be given)
Required Skills & Qualifications:
- Strong organisational and multitasking skills.
- Excellent communication and interpersonal skills.
- Proficiency in using office management software, including email, MS Office, and database systems.
- Experience in handling confidential information with discretion.
- Ability to work independently and as part of a team.
- Previous experience in an administrative role is preferred.
- Ability to work in a fast paced environment
Hours: Monday to Friday 9am to 5pm
Location: Ealing (office based 5 days)
