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- Supporting the HR department in onboarding new hires by preparing onboarding packets, scheduling orientation sessions, and setting up new hire workstations
- Assisting with the collection of employee documentation to ensure compliance with company policies and legal requirements
- Helping maintain and update employee records, ensuring storage complies with HR policies and confidentiality standards
- Assisting with the organisation of employee recognition events, training sessions, and other HR-related activities
- Greeting visitors, clients, and staff in a friendly and professional manner, directing them to the appropriate person or department
- Answering, screening, and forwarding incoming phone calls, taking detailed messages when necessary and ensuring prompt follow-up
- Maintaining a detailed inventory of office supplies, including stationery, equipment, and other essentials
- Assisting in scheduling internal and external meetings, coordinating meeting rooms, and ensuring all necessary equipment is available and functioning
- Managing the calendars of senior staff or department heads, scheduling meetings, conference calls, and appointments while avoiding conflicts
- Preparing and distributing agendas, meeting materials, and minutes for various meetings as needed
- Coordinating maintenance requests for office equipment, ensuring timely repairs or replacements
- 6 to 12 months of customer facing experience
- Professional, approachable, and reliable
- Attitude to muck in and support as a when is needed
- High level of discretion and integrity
- Ability to work autonomously and as part of a team
- Strong problem-solving skills and a proactive approach to challenges
- Ability to work in a fast-paced, high-pressure environment and meet deadlines
