Office Administrator

Job Advert - Office Administrator

Office AdministratorLocation: HammersmithSalary:£25,000 - £30,000Job Type: Full-Time/Permanent

Our client is a specialist in foreign exchange, providing tailored solutions for individuals and businesses managing international payments. They offer competitive exchange rates, risk management strategies, and expert support for transactions such as property purchases and business transfers, ensuring a smooth and cost-effective process.

They are seeking an Office Administrator to support their growing team, ensuring the smooth operation of both office and post administration functions.

Key Responsibilities:Post Administration (60% of the Role)

• Prepare post packs and collateral for all businesses within the group.
• Assist in organising marketing and event materials for shows.
• Manage all inbound and outbound office deliveries, post sorting, and distribution.
• Oversee post and courier services, ensuring all mail and collateral deadlines are met.

Office Administration

• Act as the main point of contact for internal and external office enquiries.
• Meet and greet office guests.
• Coordinate with the serviced office provider to maintain smooth office operations.
• Manage stationery, store supplies, and office stock (including home office supplies).
• Handle photocopying, filing, and scanning of documents.
• Direct incoming calls to the appropriate team members.
• Process expenses via the company’s expense management system.
• Arrange business travel, including flights and accommodation.
• Support HR with updates to company contact lists.
• Ensure the office remains clean, organised, and well-maintained.

Workspace Planning

• Manage Kadence, the company’s remote office booking system.
• Assist in coordinating department relocations and office moves.
• Oversee meeting room bookings and diary management.

Travel, Events, and Charity

• Assist in planning and delivering internal company events.
• Support the coordination of charity initiatives and fundraising events.
• Manage business travel arrangements for staff.

Sustainability

• Contribute to the company’s sustainability efforts across the group.

Health & Safety

• Monitor health and safety compliance within the office.
• Conduct internal health, safety, and productivity surveys.
• Manage first aiders and fire marshals.

About You:

• Strong organisational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Previous experience in an administrative or office support role is desirable.

This is a fantastic opportunity to be part of a dynamic team and play a key role in maintaining an efficient and welcoming office environment.