Office Administrator. Russian Speaking, Central London

Languages: fluent in English & Russian

Start date: ASAP (immediate start or up to 1 week notice)

This is a great opportunity for an experienced administrator with excellent administrative and organisational skills to join a family-feel office in Mayfair, London. This office-based role will suit a candidate with sound administrative experience in the UK and good numerical and Excel skills. This role supports a VIP family resigning in the UK and abroad.

Responsibilities

• Approval of office invoices and contracts, coordinate payments

• Office post, deliveries, couriers, stationery orders, arranging snacks

• Document printing, scanning and saving into company filing system

• Organising ID and document notarisation

• Keeping proactive track of family IDs, passports, and renewals

• Manage employee HR filing: new starters and leavers, holidays planner, pension and medical plan

• Ad-hoc requests; flower orders, appointment bookingyearly PAT testing, 5 yearly electrical tests and Fire Risk Assessments

• Assist with monthly legal funding requests and reconciliation (print and enter into Excel)

• Preparation of monthly UK credit card expenses + spreadsheets + transactions input into Sage (Generate corresponding monthly expense reports, send to employees and request receipts)

• Prepare monthly family members’ credit cards (Amex, Mastercard, credit and prepaid cards) + transactions input into Sage.

• Check staff and family member travel fees are correct and arrange payment to the travel agent

• Arrange bank payments as requested

• Booking into SAGE of the transactions of certain family members

Key skills

• UK-based administrative experience and experience working with documents and financial data
• Fluent in Russian and English
• Excel skills and good numerical skills
• Willingness to be fully office-based in Mayfair
• A highly reliable, responsible and organised approach
• Positive attitude
• Capability to work on your own and manage your tasks efficiently
• Available immediately or on a short notice (1 week)

Job advantages

• Beautiful office location in Mayfair
• Small lovely family-feel team
• Interesting responsible role with various tasks and responsibilities
• Salary plus potential for discretionary bonus after one year