Office Coordinator - Beauty

Office Coordinator (Beauty) *Advertised by OA West End

Our client, a leading organisation in the retail industry, is seeking a highly organised and detail-oriented individual to join their team as an Office Coordinator. In this role, you will be responsible for managing and maintaining various administrative tasks to ensure the smooth operation of the office.

JOB TITLE: Office Coordinator

COMPANY: Beauty

CONTRACT: Permanent

SALARY: up to 35,000

Responsibilities:

• Managing and maintaining the office's administrative tasks, including organising schedules, meetings, and travel arrangements.
• Greeting office visitors and ensuring they are checked in and accompanied to their appointments with our client's team members.
• Assisting in onboarding new employees by setting up workstations, providing necessary equipment and software, and ensuring all IT systems are in place.
• Ensuring that all departments have the supplies they need, including office supplies, stationery, and equipment.
• Assisting with the planning and execution of virtual events and meetings.
• Troubleshooting and resolving technical issues related to software, hardware, and network infrastructure.
• Updating and maintaining IT equipment, including computers, printers, scanners, and servers.
• Providing support to the team in the use of computer hardware and software systems.
• Assisting in the coordination and tracking of shipments, ensuring timely delivery.
• Managing the organisation and counting of stock items in the stockroom.
• Maintaining inventory records and reports, identifying discrepancies and taking corrective action.
• Ensuring office appliances are maintained and serviced as needed.
• Overseeing health and fire safety procedures and communicating assembly points to all team members.

Events:

• Acting as an additional support and resource to our client's Retail Marketing and Sales department by assisting with event organisation, set-up, and cover across different retailers.
• Organising and executing all team gathering activities and events.

Qualifications:

• Previous experience in office coordination or administrative roles.
• Strong organisational and multitasking skills.
• Excellent attention to detail and problem-solving abilities.
• Proficient in Microsoft Office Suite and other computer hardware and software systems.
• Strong communication and interpersonal skills.
• Ability to work independently and collaboratively within a team.
• Flexibility to adapt to changing priorities and deadlines.
• Knowledge of health and fire safety procedures is a plus.

If you are a self-motivated and proactive individual with a passion for organisation and administrative tasks, we invite you to apply for the position of Office Coordinator with our client. Join their team and contribute to their success in providing exceptional support and coordination services.

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