Office Coordinator

Job title: Receptionist & Office Coordinator

Start: ASAP

How long for: 3 months

Pay: £18-£21

Hours: 8:30am-5pm

Location: Tottenham Court Road

Working remotely/in office/hybrid flexibility: Fully in office

Duties:

• Deal with all general office facilities matters and office queries, working closely with COO and broader team.
• Ensure office is running effectively and efficiently on a day-to-day basis.
• Switchboard management
• Welcome and host clients and guests coming to the office, ensuring they are offered and served drinks.
• Manage and coordinate meeting room bookings, ensuring that the rooms are kept tidy, and facilities are in working order.
• Managing security building passes to access building.
• Distribute incoming mail and manage outgoing mail - dealing with deliveries, liaising with couriers and capturing these on the database.
• Plan and coordinate office moves. Oversee all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested.
• Point of contact for all suppliers and external providers of services, the landlord team, building manager and building reception staff.
• Manage office operations budget, including processing invoices and liaising with Finance team.
• Implement and maintain Health & Safety policies and procedures such as PAT testing, fire marshal and first aid training and processes.
• Manage office supplies: Ordering and coordinating the delivery of office supplies in a timely fashion, anticipating and making sure there are no shortages, including letter headed paper, compliment slips, business cards, corporate brochures.
• Order company branded items such as water bottles, backpacks etc. and preparing 'welcome swag pack' for new joiners.
• Receiving deliveries and office orders, including weekly food delivery.
• Requisitioning of all office consumables, i.e., general office stationery, toners for printers/photocopiers, coffee and water supplies etc.
• Take ownership of the office birthday log and arranging cakes for monthly birthday celebration.
• Arrange and coordinate lunch/breakfast for internal and external events when required.
• Support HR team with arranging meeting rooms for various events, onboarding and offboarding processes.
• Supporting the EMEA Chief of Staff, with his duties when it comes to all matters regarding IT and Comms.
• Order and maintain list for IT equipment such as keyboards, screens etc.
• Assist the Marketing & HR teams with organising staff events throughout the year.
• Provide general support to visitors - internal and external.

Experience/skill set looking for:

• Experience within a office coordinator role in a fast paced financial or professional services organisation
• Knowledge of Microsoft office (in particular, Word, Excel, Power Point)
• Must have Strong experience being customer facing
• Experience in fast-paced, entrepreneurial culture and manage multiple and shifting priorities.
• Spanish or German speaking would be added bonus
• Must have strong attention to detail and impeccable organisational skills

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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