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- Managing Office Health and Safety in accordance with ISO and internal processes.
- Serve as office safety and health representative for home office including emergency evacuation plans.
- Responsible for fire safety, emergency evacuation plan, and first aid.
- Keeping all AV and IT equipment in good working order.
- Managing office equipment service contracts and contract administration.
- Liaising with Facilities management team/landlord on any regular maintenance tasks and repairs.
- Ordering and keeping track of all IT equipment.
- Ordering stationary and kitchen supplies.
- Plan and run new employee orientation and support managers with onboarding
- Coordinating attendance and booking meetings/workshops where there are multiple attendees including liaison with other staff internally and externally.
- Coordinate meeting room bookings when there are availability conflicts.
- First point of contact for external calls.
- First point of contact for visitors.
- Maintain internal communications and support the preparation of material for Group and UK newsletters.
- Manage and maintain all electronic filing for indirect activities covering office and indirect projects.
- Proven experience in a similar Office Coordinator role
- Health and safety knowledge
- Ability to solve problems
- Excellent communication skills
- Must be able to meet deadlines and adapt a fast-paced environment
