Office Management Assistant

Salary: £30,000 p.a.

Location: London EC1 - Fully office based.

Our client was established over 25 years ago and have won awards for the service they provide. They are a medium sized firm with superb team collaboration and a friendly atmosphere.

They are looking for someone with good admin skills and a progressive work record to provide support to the busy office management, admin and facilities team, assisting with a variety of office operations. Please note that this role is fully office based.

Main duties and responsibilities

Assisting with ISO requirements;collecting and analysing data, updating records, preparing training materials, issuing internal communication to staff, preparing for audits, contributing towards a continuous improvement culture.
Creating and updating department policies and procedures; creating new documents and updating existing guidance when changes are introduced, communicating changes to the team.
Preparing department bills for approval, forwarding receipts and supplier invoices to the accounts department for payment.
Coordinating internal communications (including maintenance of the company intranet).
Front desk duties; sharing responsibility for being the first point of contact for all visitor (incl. guests, couriers, repairmen and colleagues) and handling enquiries in a calm and professional manner.
Managing incoming and outgoing mail processing and courier deliveries; ensuring the front desk environment is kept tidy and adhering to the Clear Desk Policy and H&S standards.
Acting as a Fire Marshal and a First Aider; sharing responsibility for emergency response (training will be provided).
Taking minutes of team meetings and taking ownership of meeting agenda management
Monitoring incoming chat enquiries, ensuring new enquiries are processed daily.
Assisting with ordering stationery and office supplies in office administrator’s absence.
Complying with the company’s environmental policy and following procedures as specified in the Environmental Management System.
Updating records and gathering data, assisting with documenting processes and updating guidance documents.
Any other additional duties appropriate to the post as requested by the Office Manager, internal staff or Senior Management.

Experience required:

Strong background in an administrative support role and must have a genuine interest in office administration.
Good work record.
Strong organisational skills, ability to manage multiple responsibilities at once and to prioritise based on urgency and importance.
Knowledge of ISO requirements useful but not essential.
Ability to work harmoniously with other team members.
Good knowledge of Word, Excel and PowerPoint essential.
Strong communication skills