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Location: Canary Wharf, London. 4 days in office. 1 WFH.
**Position Overview:**
The Office Manager / Administrative Assistant / Personal Assistant plays a pivotal role in ensuring the smooth and efficient operation of administrative functions within the organization. This multifaceted position requires a proactive and organized individual who can manage various tasks, provide exceptional support to executives and staff, and contribute to creating a positive office environment.
**Key Responsibilities:**
- **Office Coordination:**- Oversee daily office operations to maintain a productive and organized environment.- Manage office supplies inventory, ordering, and logistics to ensure adequate stock levels.- Coordinate office maintenance and liaise with service providers for repairs and upkeep.- Assist in the organization of company events and meetings, including logistics and preparation.
- **Administrative Support:**- Provide comprehensive administrative support, including managing correspondence, filing, and scheduling.- Prepare and edit documents, reports, and presentations to facilitate executive communication.- Maintain accurate records and databases, ensuring confidentiality and adherence to data protection policies.- Assist with bookkeeping and expense tracking as needed.
- **Personal Assistance:**- Manage the executive’s calendar, arranging meetings, appointments, and travel itineraries.- Serve as the primary point of contact for internal and external stakeholders, demonstrating professionalism and discretion.- Handle personal tasks and errands for executives to streamline their workload and enhance productivity.- Conduct research and compile information for special projects or presentations.
**Qualifications:**
- Bachelor’s degree in Business Administration, Office Management, or a related field preferred.- Proven experience in an administrative or office coordination role; experience as a Personal Assistant is a plus.- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.- Exceptional organizational skills and attention to detail, with the ability to manage multiple tasks effectively.- Strong written and verbal communication skills, demonstrating professionalism and clarity.- Ability to maintain confidentiality and exercise discretion with sensitive information.- Strong interpersonal skills and the ability to work collaboratively within a team and independently.- Adaptability and problem-solving skills, with a proactive approach to managing challenges.
