Are you a dynamic professional who thrives in a fast-paced environment?

Do you excel at multitasking and enjoy supporting a diverse team?

Have experience with luxury brands and clients?

Join a global company and work with a prestigious luxury brand portfolio.

Location: London – Office based

Essential Duties and Responsibilities

We are looking for an Office Manager to join our team in London. The Office Manager will organise and coordinate office administration and procedures to ensure organisational effectiveness, efficiency, and safety.

The Office Manager is an energetic professional who doesn’t mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support-related tasks and able to work independently with little or no supervision. Well-organised, flexible, and enjoys the administrative challenges of supporting an office of diverse people.

Responsibilities:

Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
Organise and schedule meetings and appointments. Coordinate schedules, appointments, and bookings
Manage executives’ schedules, calendars, and appointments
Provide general support to visitors
Partner with HR to maintain office policies as necessary
Organise office operations and procedures
Coordinate with IT department on all office equipment
Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
Manage contract and price negotiations with office vendors, service providers, and office lease
Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
Responsible for ensuring office financial objectives are met by discussing the annual budget for the office together with the CFO, planning the expenditures, analysing variances, and carrying out necessary corrections that may arise

Responsibilities (Continued):

Supporting Sales Director & Marketing Manager with internal and external sales events and exhibitions. Planning and execution.
Organise orientation and training of new staff members
Ensure filing systems are maintained and current
Ensure security, integrity, and confidentiality of data
Design, implement, and oversee adherence to office policies and procedures
Implement procedural and policy changes to improve operational efficiency
Monitor and maintain office supplies inventory
Maintain a safe and secure working environment

Work Experience and Skills / Competencies Requirements

Proven office management, administrative, or assistant experience
Knowledge of office management responsibilities, systems, and procedures
Excellent time management skills and ability to multi-task and prioritise work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organisational and planning skills
Proficient in MS Office

Ready to take on this exciting challenge? Apply now and become a part of our innovative team?