Job Type: Full-time
Location: Battersea, London

My client is seeking an experienced Office Manager to oversee daily operations within their dynamic company, a growing business focused on innovation and sustainability. This role is crucial for ensuring efficient workflows, supporting senior executives, and managing office and vendor operations. The ideal candidate will have a strong background in office administration, executive support, and project management, with a keen ability to implement technology solutions that enhance operational efficiency.

Day-to-day of the role:

Office Administration:
- Manage daily office operations to ensure efficient workflows and adherence to company policies.
- Maintain and oversee both digital and physical document management systems, ensuring GDPR compliance.
Executive Support:
- Provide PA support to senior executives, including diary management, meeting scheduling, and correspondence.
- Assist with strategic planning tasks such as resource allocation and sales forecasting.
Operations & Vendor Management:
- Manage office suppliers and third-party contractors to ensure timely procurement and payment processes.
- Oversee general office maintenance, health and safety compliance, and IT coordination.
Project Support:
- Coordinate project deliverables, including procurement, invoicing, and quality control processes.
- Support the delivery of operational and client-facing tasks, including reporting and project updates.
Technology Integration:
- Lead the implementation and maintenance of new software solutions, such as chatbot and CRM systems, to enhance operational efficiency and customer engagement.
Finance & Reporting:
- Oversee day-to-day expense management, including invoice processing and supplier payments.
- Collaborate with finance teams to provide input on monthly cash flow, P&L reporting, and VAT compliance.

Skills & Qualifications:

Minimum of 3 years’ experience in office management or administrative roles in a fast-paced, professional environment.
Strong organizational skills with experience in managing projects and implementing operational systems.
Proficiency in office software and experience implementing technology solutions, such as CRM systems or chatbot integrations.
Excellent interpersonal and communication skills, with the ability to liaise across teams and external stakeholders.
Knowledge of GDPR and health and safety regulations is a plus.

Preferred Attributes:

Experience in the construction, architecture, or sustainability sector.
Familiarity with financial reporting and invoicing systems.
A proactive mindset with a passion for driving operational excellence.

To apply for this Office Manager position, please submit your CV detailing your relevant experience.