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The Office Manager is a crucial role, responsible for the smooth running of the London office within the FMCG industry. The successful candidate will oversee administrative duties, ensuring high levels of organisational effectiveness and communication. The role is part time and Monday-Thursday.
Client Details
This organisation is a prominent player in the FMCG industry with more than 4,000 employees. Based in London, they are renowned for their commitment to quality and sustainability, and their products are loved by consumers across the globe.
Description
- Answer general calls and calls to General Manager, take and distribute messages
- Maintain & co-ordinate Calendar of General Manager & Other Senior Managers
- Co-ordinate and organise appointments and meetings as directed by General Manager
- Take minutes at meetings as directed by GM
- Organise travel & accommodation arrangements for staff as directed by Senior Managers
- Assist with event planning and implementation as directed by Senior Managers
- Greet visitors and direct them to the correct staff member
- Prepare refreshments and lunches for meetings as directed by Senior Managers
- Receive, sort and distribute or direct incoming mail/deliveries
- Assist in preparing outgoing mail for distribution, including arranging deliveries
- Filing, scanning and copying of documents as directed
- Maintain office IT and storage systems with assistance from Group IT Dept
- Maintain documents, reports and correspondence as directed by General Manage
- Perform work related errands as requested by General Manager
- Monitor and maintain general office supplies
- Ensure office areas are clean and tidy
- Arrange couriers as required
Profile
A successful Office Manager should have:
- Proven experience in an office management role.
- Knowledge of office administrator responsibilities, systems, and procedures.
- Familiarity with financial and facilities management principles.
- Proficiency in MS Office (MS Excel in particular).
- Strong organisational and planning skills.
- A creative mind with the ability to suggest improvements.
Job Offer
- You will receive a salary of 40,000 with company benefits
