Office Manager

• Location: London
• Job Type: Full-time, on-site
• Salary: Up to £43,000

My client is seeking a highly organised, proactive and reliable Office Manager to oversee the smooth operation of their office. This role involves a wide range of responsibilities including facilities coordination, supply management, budget handling, and providing PA support to the CEO. The successful candidate will also offer confidential support to the Head of HR, particularly in onboarding new hires and managing engagement initiatives. This position requires someone who can manage multiple projects simultaneously and serve as the face of the company to all external clients and third parties.

• Maintain an organised workspace and implement effective systems to monitor office operations.
• Manage office budgets, track expenditures, and report financials to the Head of HR, aiming for efficiency and value for money.
• Oversee stock control, storage solutions, and invoice validation.
• Support department heads by maintaining a coordinated library of policies and ensuring compliance with review schedules.
• Manage logistics for visitors, including board members, arranging travel, accommodation, and entertainment as needed.
• Ensure all company templates and shared directories are up-to-date and accessible.
• Coordinate IT and facilities management, including retrieval of IT equipment and management of access passes and memberships.
• Prepare and manage meeting rooms and boardrooms, ensuring they are well-maintained and catered for as necessary.

• Assist with the onboarding process for new hires, coordinating with IT and preparing induction schedules.
• Take charge of health and safety protocols, including management of Fire Wardens and First Aiders.
• Coordinate training requirements across the company, sourcing and booking courses and tracking professional development.
• Manage and coordinate a calendar of events to promote employee engagement.

• Provide comprehensive PA support to the CEO, including diary management, travel arrangements, and meeting preparation.

• Excellent proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Exceptional written and verbal communication skills.
• Strong organisational and time management skills, with the ability to set priorities.
• High level of integrity and confidentiality.
• Creative problem-solving skills and a proactive approach.
• Flexibility and adaptability in a dynamic environment.

To apply for this Office Manager position, please submit your CV detailing your relevant experience.