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Are you a highly organized, detail-oriented professional ready to take charge and make a real impact? Do you thrive in fast-paced environments, managing everything from office operations to executive support? If so, this may be the role for you!
What You’ll Do:
Reporting directly to the Chief Operating Officer (COO) and the Business Operations Manager, you’ll provide high-level support to my clients leadership team.
Here’s a taste of what you’ll be doing:
- Manage diaries and appointments, ensuring our execs are always in the right place at the right time.
- Arrange travel itineraries, making business trips seamless and stress-free.
- Draft polished correspondence, create PowerPoint presentations, and maintain records.
- Take the lead on key office projects and initiatives, driving them to success.
- Organize and coordinate meetings, training sessions, and fun away days that keep our team inspired and connected.
- Welcome visitors with warmth and hospitality, making everyone feel at home.
- Keep the office running like a well-oiled machine—order supplies, manage office budgets, liaise with contractors, and more.
- Handle staff onboarding/offboarding and ensure our office is compliant with Health & Safety regulations.
- Take charge of office security, renewals and subscriptions.
What You Bring:
- Experience: 3-5 years in office management or administrative roles where you’ve honed your ability to juggle multiple tasks.
- Independence: You take initiative and can handle tasks autonomously with minimal supervision.
- Flexibility: You can adapt to the needs of the day and jump from one task to another with ease.
- Tech-Savvy: Intermediate to advanced skills in Microsoft Office (Word, Excel, PowerPoint) and confident with digital tools.
- Discretion: You handle confidential information with the utmost care and professionalism.
If you're a natural problem-solver, an organizational wizard, and ready to bring your A-game to this pivotal role, we’d love to hear from you!
Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.
