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My client is seeking an experienced Office Manager to oversee daily operations within their dynamic company, a growing business focused on innovation and sustainability. This role is crucial for ensuring efficient workflows, supporting senior executives, and managing office and vendor operations. The ideal candidate will have a strong background in office administration, executive support, and project management, with a keen ability to implement technology solutions that enhance operational efficiency.
Day-to-day of the role:
• Office Administration:
o Manage daily office operations to ensure efficient workflows and adherence to company policies.
o Maintain and oversee both digital and physical document management systems, ensuring GDPR compliance.
• Executive Support:
o Provide PA support to senior executives, including diary management, meeting scheduling, and correspondence.
o Assist with strategic planning tasks such as resource allocation and sales forecasting.
• Operations & Vendor Management:
o Manage office suppliers and third-party contractors to ensure timely procurement and payment processes.
o Oversee general office maintenance, health and safety compliance, and IT coordination.
• Project Support: o Coordinate project deliverables, including procurement, invoicing, and quality control processes.
o Support the delivery of operational and client-facing tasks, including reporting and project updates.
• Technology Integration:
o Lead the implementation and maintenance of new software solutions, such as chatbot and CRM systems, to enhance operational efficiency and customer engagement.Â
• Finance & Reporting: Reed Company Confidential
o Oversee day-to-day expense management, including invoice processing and supplier payments.
o Collaborate with finance teams to provide input on monthly cash flow, P&L reporting, and VAT compliance.
Skills & Qualifications:
• Minimum of 3 years’ experience in office management or administrative roles in a fast-paced, professional environment.
• Strong organizational skills with experience in managing projects and implementing operational systems.
• Proficiency in office software and experience implementing technology solutions, such as CRM systems or chatbot integrations.
• Excellent interpersonal and communication skills, with the ability to liaise across teams and external stakeholders.
• Knowledge of GDPR and health and safety regulations is a plus.
Preferred Attributes:
• Experience in the construction, architecture, or sustainability sector.
• Familiarity with financial reporting and invoicing systems.
• A proactive mindset with a passion for driving operational excellence.
