My client provides Investment Administration and Investment Management services for large, UK institutional investors. Currently they are going through a period of planned growth and are looking for an experienced Office Manager to join them on an initial 6-month FTC, with the intention of this becoming a permanent position. The role will be wholly office based, with Tuesday, Wednesday and Thursday being spent in the City office.

Reporting directly to the CEO, the office Manager will be a highly organised, proactive and approachable team player, who enjoys a varied role. Key tasks and responsibilities will include:

Oversee the smooth running of the office, ensuring that all operational aspects are efficiently managed
Serve as a primary point of contact for visitors, ensuring a professional and welcoming environment
Manage office supplies, equipment, and vendor relationships
Coordinate office maintenance, repairs, and improvements, liaising with contractors as needed
Assist in planning and organising quarterly company meetings and occasional Client & social functions
Suggest and implement additions and enhancements to the office environment
Assist in the Disaster Recovery Communication process (& testing) by being key text messaging system user
Act as the designated Health & Safety Coordinator, with support from HR and external H&S Consultants
Act as main Fire Warden and First Aider (other staff are trained to assist)
Any other task as reasonably assigned

Experience, skills & competencies

Office Management Experience: Solid and demonstrable experience managing an office with at least 20 employees is essential, preferably within a professional services company or corporate environment
Health & Safety Knowledge: Health & Safety Co-ordination experience and awareness of UK health and safety regulations is essential
Administration: Previous experience in a fast-paced administrative support role is highly desirable
Meeting/Event Co-ordination: some experience co-ordinating Client meeting and small group events would be beneficial
IT Proficiency: Highly experienced in MS Office (Word, Excel, PowerPoint, Teams)
Communication: Exceptional verbal and written communication skills with a confident and professional manner
Organisation: Strong organisational skills, with ability to prioritise multiple tasks simultaneously
Customer Service: A friendly, professional approach to client and employee interactions, with a commitment to high-level client service
Problem-Solving: A proactive approach to problem-solving, capable of working independently to resolve issues
Maintaining confidentiality and integrity and promoting a positive working culture,
Open to new ideas to ensure that the office space is a welcome place to work, with wellbeing and productivity at core.

Salary for the role will be £30,000 (£50K FTE); package includes 25 days holiday (pro-rata), Pension, Life Cover, PMI and Income Protection

Office Manager (part-time)