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Our client is a small operation close to Farringdon. They require a professional PA/Office Manager to assist in their London office, to be the first point of contact in the building and provide professional and efficient support to the CEO/CFO and other Directors.
PA Support
- Provide full support to the Chief Executive Officer and other Directors
- Support communication between stakeholders, executives and the wider team
- Managing the scheduling of board meeting agendas, mail, emails, travel arrangements, hotel accommodation, and catering requirements.
- Presentation preparation
- Attend board meetings and record confidential minutes
- Maintaining and submitting expense claims in Concur
Office Manager Responsibilities
- Maintain a professional front-of-house service.
- Basic Facilities Management
- Order stationery and any other office equipment
- Arrange and organise couriers and deliveries.
- Managing the security access system and H&S register for fire evacuation planning
- Ensure that all administration H&S procedures are met (training will be provided) and all certification is up to date.
- Meeting room logistics and catering
- Assist with organising social events, including fundraising, well-being programmes and other team events.
- Ad hoc project work. Support Finance, HR, Legal & Marketing with any other administrative tasks/projects.
- Assisting in any other day-to-day tasks
