Sales & Lettings Office Coordinator

Sales & Lettings Office Coordinator - NW London - £30,000 - £35,000Are you ready to be part of a well-established, prestigious estate agency that operates not only in prime central London but also across Europe, the USA, and beyond?I'm working with a high-end residential estate agent on their search for an experienced Office Coordinator to support their dynamic Sales and Lettings teams. This is a crucial role for their team to ensure smooth day-to-day operations while maintaining the exceptional standards the brand is known for.We're looking for someone with a proactive mindset, a can-do attitude, and a genuine passion for supporting teams to achieve their branches goals.Key Responsibilities

• Maintain high standards of sales and lettings records, ensuring all documentation is accurate and up to date.
• Provide administrative support to the Sales and Lettings teams, including managing diaries and scheduling appointments.
• Run and monitor AML checks for all sales and lettings transactions to ensure compliance.
• Greet clients, answer phone calls and efficiently direct enquiries to the appropriate team members.
• Handle invoicing, drafting sales contracts and letters as required for sales and lettings transactions.
• Woking with the Marketing team, book photography and video shoots for properties to showcase listings at their best.
• Copywriting for property listings.
• Launching properties.
• Act as the first point of contact for reporting IT issues within the Sales and Lettings teams.
• Assist with the onboarding process for new employees in the Sales and Lettings departments.
• Manage CRM system updates and ensure data is accurate, ensuring sales and lettings progress can be tracked effectively.
• Populate templates and work with suppliers to book letter and flyer canvassing campaigns.

Skills and Experience

• 2 years' experience working in a sales or lettings environment within the estate agency industry is essential.
• A high attention to detail with excellent organisational skills.
• A proactive approach to managing tasks and problem-solving, ensuring smooth team operations.
• A bright and welcoming manner with strong communication skills and the ability to engage with clients and colleagues alike.
• Ability to work autonomously while being part of a collaborative team.
• Flexibility, with the ability to adapt to different responsibilities across the Sales and Lettings departments.
• Proficiency in MS Office Suite, Adobe PDF and Adobe InDesign (not essential).
• Familiarity with Rex (not essential).

Salary: £30,000 - £35,000Hours: Monday to Friday - 9am - 6pm Full Time in OfficeLocation: NW London, Regents ParkThis is a fantastic opportunity for a motivated individual looking to make a real impact by supporting the Sales and Lettings teams and contributing to the overall success of an established, luxury business. If you're eager to develop your career within a leading luxury real estate agency reach out to me at and apply directly.

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