Pertemps London

Posted 14 hours ago, valid for 16 days

London, Greater London EC2V7NQ, England

£24,000 - £28,800 per annum

Part Time

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PA – Temp 6-8 weeks – Up to £24.00 per hour – City of LondonInsurance company is seeking an experienced Personal Assistant to support heads of department at their City of London offices. This is a temporary role to start ASAP (dependant on checks) for an initial 6-8 week period and will pay up to £24.00 per hour PAYE. This role will predominantly be office based, working 4 days per week in the office.The PA will support the Head of Property and Sustainability and provide further assistance to Head of Client Services and Head of House Operations. Duties will include:

Diary and meeting management.
Arrange on and off-site team meetings (inc. venue, accommodation, transport, IT equipment, lunches/dinners)
Arrange when required both domestic and overseas travel (inc. visas, flights, car transfers, accommodation)
Co-ordinate attendance and meeting rooms for the facilities team meetings including taking minutes and follow up actions.
Assist team with complex administrative functions.
First point of contact for all the team for problem solving
Office management - maintenance of office area, document management (SharePoint ), stationary orders and ad hoc moves
Draft correspondence, emails and documents efficiently and accurately as required
Assist with creating /editing /reviewing presentations for meetings (mostly PowerPoint) using templates

The ideal Personal Assistant will have the following knowledge skills and experience:

Extensive PA experience supporting at senior level in a professional environment
Working within an Insurance or Financial Services environment is desirable.
Proven experience of the ability to work under pressure and meet tight deadlines.
Experience of Diary and travel management
Exceptional written and verbal communication skills
Excellent MS office skills, Word, Excel, PowerPoint
Excellent organisation skills, ability to plan, prioritise and organise with efficiency and effectiveness.
Strong relationship management, building supportive and professional relationships with others.
Please note this role is subject to security checks

ONLY SHORT-LISTED APPLICANTS WILL BE CONTACTED